Job description:

1. Property Maintenance & Operations

Ensure the building is properly maintained, including electrical, plumbing, HVAC, and structural components.
Oversee repairs and maintenance work, coordinating with vendors, contractors, and maintenance teams.
Conduct regular inspections of the property to identify and resolve any issues.
Manage waste disposal, cleaning, security, and landscaping services.
To carry out inspection of the building at least once a week.

2. Tenant & Resident Relations

Serve as the main point of contact for tenants, residents, or commercial occupants.
Address tenant inquiries, complaints, and service requests promptly.
Ensure compliance with lease agreements and building policies.
Coordinate tenant move-ins and move-outs.

3. Financial & Budget Management

Monitor and manage building expenses, ensuring costs remain within budget.
Assist in rent collection and follow up on overdue payments.
Prepare financial reports, budgets, and forecasts for property owners or management.
Oversee utility bill payments and other operational expenses.
Assist in preparation of Monthly Report Assist in billing & collection and closely monitor the credit control/expenses to maintain a healthy Maintenance and Sinking Fund and prepare monthly credit report to your superior

4. Health, Safety & Compliance

Ensure compliance with local laws, building codes, fire safety regulations, and health & safety standards.
Conduct risk assessments and implement safety measures.
Coordinate emergency preparedness plans and ensure fire alarms, sprinklers, and safety equipment are functional.

5. Vendor & Contract Management

Hire and supervise third-party service providers (cleaning, security, maintenance, etc.).
Negotiate and manage service contracts.
Evaluate vendor performance and ensure quality service delivery.

6. Administrative Duties

Maintain accurate records of maintenance activities, inspections, and incidents.
Prepare reports for property owners, management companies, or landlords.
Handle documentation related to leasing, contracts, and compliance.
To submit monthly report on condition of the structure, facilities and services provided in the building.
To keep records of all maintenance contracts and ensure that all the equipment such as fire-fighting equipment etc., are tested and maintained as per operation manual.

Job Requirements:

Experience in property management, facility management, or a related field.
Degree / Diploma or equivalent in property, hospitality, business, accounting, mechanical and electrical /architecture or related discipline
At least 1 years experience in managing stratified or gated community
Knowledge of building systems (HVAC, plumbing, electrical, security).
Strong problem-solving and communication skills.
Ability to manage budgets and expenses effectively.
Familiarity with property management software and reporting tools.
Understanding of health, safety, and compliance regulations.
Proficient in both written and spoken English & Bahasa Malaysia. Other language proficiency such as Cantonese / Mandarin is an added advantage
Knowledge of Strata Titles Act, Strata Management Act, Building & Common Property (Maintenance & Management) Act and its legistration and regulation Experience in taking over new completed project including implementation of quality audit and inspection to units and common property
Well versed with construction method of rectification and able to coordinates with building maintenance is added advantage
Dedicated, committed, willing to care for the community and willing to assume leadership roles
Posses good personality and PR skills Self motivated, able to work independently / team, positive and proactive
Computer Literate in Ms Office applications
Posses own transport and willing to travel
Willing to work extra hours (On-call)

Job Type: Full-time

Pay: From RM5,000.00 per month

Benefits:

Ability to commute/relocate:

Subang Jaya: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

Work Location: In person

Broadmindz Property Management