Key Responsibilities

1. Purchase Order (PO) Processing

Receive and review purchase requisitions from the Warehouse and Sales Departments.
Determine the required order quantities based on stock requirements and obtain Director’s approval before proceeding with purchases.
Prepare and issue Purchase Orders (POs) through the OBM system.
Distribute copies of approved purchase requisitions and Purchase Orders without pricing details to the Warehouse Department for receiving and stock arrangement purposes.
Create new item codes for locally purchased products in the OBM system.

2. Order Monitoring and Supplier Coordination

Monitor purchase orders and follow up with suppliers to ensure timely delivery of goods.
Update the estimated time of arrival (ETA) of incoming stock in the Warehouse and Sales WhatsApp groups or other designated communication channels.
Follow up with suppliers on outstanding invoices, delivery orders and pending deliveries.
Coordinate with suppliers and the Warehouse Department to resolve delivery discrepancies, shortages or damaged goods.
Arrange transportation for stock collection and delivery of samples to suppliers when required.

3. Documentation and Invoice Verification

Match Delivery Orders (DOs), supplier invoices and Purchase Orders to ensure accuracy and completeness for payment processing.
Process purchase invoices and manage supplier warranty claims, including warranty-out and warranty-in transactions through the OBM system.
Ensure all purchasing documents are properly maintained and filed for record-keeping and audit purposes.

4. Cost Control and Price Management

Update the latest purchase prices and standard costs in the OBM system.
Conduct cost validation to ensure purchasing costs are accurate and reasonable.
Negotiate with suppliers on purchase prices and cost changes to obtain competitive pricing and favourable purchasing terms.
Obtain Director’s approval for revised selling prices and communicate the approved prices to the Sales Department.
Monitor supplier price changes and report significant cost variations to the relevant management personnel.

5. General Purchasing and Administrative Support

Maintain good working relationships with suppliers and internal departments.
Assist in sourcing new suppliers and obtaining quotations when necessary.
Maintain accurate purchasing records and update order status reports.
Perform other ad hoc assignments and general operational duties as assigned by the superior.

Requirements

Minimum SPM or Diploma in Purchasing, Supply Chain Management, Business Administration or a related field.
At least 1–2 years of working experience in purchasing, procurement or a related administrative role.
Experience using an ERP or purchasing system is an advantage. Knowledge of the OBM system will be an added advantage.
Proficient in Microsoft Excel, Word and other basic office applications.
Good communication, negotiation, coordination and problem-solving skills.
Detail-oriented, organised and able to manage multiple tasks and meet deadlines.
Able to work independently as well as collaborate effectively with other departments.
Responsible, proactive and willing to learn.

Job Type

Full-time

4份Purchasing Admin Clerk工作在Selangor - October 2026

PURCHASING ASSISTANT