Internship Personal Assistant 工作, 薪水 up to MYR 5,000, MM Facades Global M Selangor 公司招聘中 - Ricebowl

Responsibilities

Administrative Operations

• Maintain organised project files, prepare and file purchase orders, invoices and basic expense records so the office billing stays accurate.
• Draft clear internal memos, minutes and routine correspondence to keep teams aligned on daily priorities.
• Manage office supplies and equipment arrangements to ensure teams have what they need for site work.
• Support basic bookkeeping tasks and hand over records to finance for timely payments.

Schedule & Travel

• Manage calendars for site managers and coordinate site visit timings to minimise downtime and travel conflicts.
• Arrange travel and vehicle use, confirm itineraries, and keep travel logs so site visits run smoothly.
• Prepare meeting packs and site briefings so visits are focused and productive.
• Follow up on action items after meetings to keep issues moving to closure.

Site & Stakeholder Coordination

• Act as the main contact between office staff, suppliers and on-site teams to streamline approvals and deliveries.
• Coordinate contractor sign-ins, safety briefings and simple site admin to support compliance and site readiness.
• Track material deliveries and report discrepancies so procurement can act quickly.
• Handle client and vendor follow-ups with clear updates and next steps to maintain trust and clarity.

Requirements

Qualifications & Experience

• Minimum of 1 years working experience in an administrative or assistant role, ideally supporting construction or field teams.
• Diploma or SPM with relevant office experience preferred but not mandatory if skills are demonstrated.
• Valid driving experience with a good driving record and confidence to travel frequently to sites.

Hard Skills & Knowledge

• Computer literacy with solid skills in Microsoft Office and Google Workspace for document preparation and reporting.
• Experience managing calendars, travel arrangements and simple expense tracking tools.
• Ability to prepare clear site reports, maintain filing systems and use basic invoicing templates.
• Comfortable using smartphone apps for communication, photo documentation and simple data entry.

Soft Skills & Qualities

• Demonstrable attention to detail and organised working style to reduce errors and missed actions.
• Strong follow-up care and communication skills to keep tasks moving and stakeholders informed.
• Willingness to learn, stay flexible on priorities and support a small, close-knit team.
• Professional attitude when representing the company on site and with external partners.

You like keeping things organised and getting things done? Join us by working with us at MM Facades Global M Sdn Bhd, a hands-on construction team focused on façade systems and building envelopes across Malaysia. We care about safe, high-quality finishes and a practical approach to site delivery, and we want someone who keeps the office and field working together.

As a Personal Assistant you will be the backbone of day-to-day operations, smoothing schedules, managing site admin and keeping communication clear between office and site. Your role reduces delays and helps project teams focus on safe, timely delivery.

Your Growth & Impact

• Expand your operational skills by coordinating between site crews and office staff, building a strong construction support profile.
• Elevate your project awareness by managing schedules and travel for site visits, which prepares you for supervisory roles later.
• Strengthen vendor and client interaction skills through daily follow-ups and document control tasks.
• Grow your technical admin toolkit with hands-on use of Microsoft Office and site reporting templates.