全职 Executive Assistant 工作, 薪水 up to MYR 4,000, ATCEN Selangor 公司招聘中 - Ricebowl

Role Description

We are seeking a highly organised, resourceful and trustworthy Executive Assistant to provide direct support to the Group COO.

This is a hands-on role covering Human Capital coordination, administration and operations, as well as selected personal assistant responsibilities. The ideal candidate is proactive, detail-oriented and able to follow through on tasks independently.

Key Responsibility

Human Capital

* Coordinate staff recruitment, interview arrangements and candidate follow-ups.

* Prepare employment letters, contract renewals, confirmation letters, warning letters and other HR documentation.

* Coordinate staff onboarding and offboarding processes.

* Maintain accurate employee records, leave information and personnel documents.

* Monitor probation periods, employment contract expiry dates and required follow-up actions.

* Follow up on staff attendance, leave applications and submission of required documents.

* Assist with payroll information, claims and statutory documentation.

* Coordinate staff training, internal announcements and Human Capital matters.

* Ensure Human Capital procedures and company policies are properly followed.

Administration & Operations

* Manage the executive’s calendar, appointments, meetings and reminders.

* Prepare meeting agendas, take minutes and follow up on action items.

* Track deadlines, management instructions and outstanding tasks across departments.

* Prepare letters, reports, presentations, summaries and internal communications.

* Coordinate with campuses, department heads, vendors and external parties.

* Maintain proper filing and organisation of confidential company documents.

* Assist with licence renewals, applications, submissions and administrative deadlines.

* Monitor operational issues and ensure responsible team members complete the required actions.

* Support events, meetings and other special projects when required.

Personal Assistant Support

* Manage selected personal appointments, reservations and reminders.

* Assist with travel arrangements, including flights, accommodation and itineraries.

* Coordinate family-related schedules and personal errands when required.

* Handle personal documents and confidential matters with discretion.

* Provide ad hoc support to the executive based on changing priorities.

Qualifications

* Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.

* At least 2–3 years of experience as an Executive Assistant, Personal Assistant, HR Executive or Administration Executive.

* Good command of written and spoken English and Bahasa Malaysia. Mandarin will be an advantage.

* Strong organisational, communication and follow-up skills.

* Able to manage multiple responsibilities and work under tight deadlines.

* Proficient in Microsoft Office, Google Workspace and digital productivity tools.

* Comfortable using AI tools and learning new systems.

* High level of integrity and ability to maintain confidentiality.

* Proactive, dependable and able to work with minimal supervision.

* Must have own transport and be willing to travel locally when required.

Job Types: Full-time, Contract

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Education:

• Bachelor's (Preferred)

Language:

• English (Preferred)

Work Location: In person