Data entry: Accurately and completely enter invoice and payment information into system while ensuring proper approvals and coding in accordance with system budgeting and chart of accounts.
Invoice processing: Receive, review, and verify vendor invoices for accuracy, compliance with system policies, sufficient supporting documentation.
Vendor Communication: Maintain effective communication with vendors regarding invoice discrepancies, payment status, and inquiries.
Payment Processing: Prepare and process bi-weekly payment batches, including checks in accordance with payment terms and company guidelines.
Reconciliation: Perform regular reconciliations of accounts payable records to ensure accuracy and resolve any discrepancies.
Month-end Close: Assist in month-end close activities, including accruals, journal entries, and reporting.
Administrative Oversight: Process credit memos and stop payments advice, identify discount opportunities, etc.
Review invoices for appropriate documentation prior to payment.
Perform invoice and general-ledger data entry.
Execute credit card and bank account reconciliation.