全职 Administration - Procurement 工作, 薪水 up to MYR 2,500, Xetron Solutions Selangor 公司招聘中 - Ricebowl

JOB RESPONSIBILITIES

• Administration & Documentation: Maintain and organize procurement-related records, including supplier details, invoices, purchase orders, and other relevant documents.
• Sourcing: Liaise and negotiate with suppliers on pricing, delivery timelines, payment terms, and other applicable conditions.
• Keep the supplier and product database up to date to ensure accurate and efficient sourcing activities.
• Purchasing: Prepare and issue purchase orders based on approved purchase requisitions.
• Review purchase orders to ensure item descriptions, quantities, prices, and delivery dates are accurate.
• Track purchase order progress and communicate with suppliers regarding order updates, delays, changes, or pending deliveries.
• Record and process service receipts in the SAP system, ensuring the information matches the relevant purchase order and service specifications.
• GRN (Services): Prepare and process Goods Receipt Notes (GRN) when goods or services have been received.
• Check for any differences between received items and purchase orders, document the discrepancies, and work with suppliers to resolve them.
• API (Hardware & Services): Review and match supplier invoices with the corresponding purchase orders and GRNs to verify that the goods or services have been properly received.
• Coordinate with the Finance Department to ensure supplier payments are processed on time.
• Follow up and resolve invoice discrepancies together with suppliers and relevant internal departments.
• Maintain accurate and complete records of invoices and payment transactions for audit and reference purposes.
• Billing: Prepare and issue billing statements for goods and services provided to clients or internal departments based on outstanding Sales Orders.
• Check billing information, including quantities, prices, and payment terms, to ensure accuracy.
• Maintain proper billing documentation and ensure compliance with LHDN e-Invoicing requirements.
• Loan & Consignment: Prepare and maintain records and supporting documents for loan and consignment stock supplied to hospitals and clinics.
• Product Code Creation: Create and assign product or part numbers within the system.
• Ensure the part numbering process is consistent and follows company procedures and relevant industry standards.
• Regularly maintain and update the product/part number database to reflect inventory changes and new products.

JOB AUTHORITY

• Access and review Open Sales Order Reports.
• Access Sales Reports by salesperson.
• Access Inventory Reports.
• Refer to and maintain relevant SOP flowcharts.
• Assist with and participate in internal audit activities.
• Maintain and update existing supplier records.
• Review and assess potential new suppliers.

COMPETENCY REQUIREMENTSQualification / Experience

• Fresh graduates are welcome to apply.
• Candidates with 1 year or more of procurement or purchasing experience are preferred, although candidates without previous experience may also be considered.
• Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement, or a related discipline.
• Knowledge or exposure to industries such as manufacturing, retail, or healthcare will be an added advantage.

Skills, Knowledge, Training & Requirements

• Proficient in Microsoft Word, Excel, and PowerPoint.
• Familiarity with procurement systems, software, and related tools.
• Strong analytical, problem-solving, and decision-making abilities.
• Able to assess market trends and evaluate supplier performance.
• Good written and verbal communication skills.
• Strong negotiation and supplier relationship management skills.
• Detail-oriented with the ability to handle multiple tasks and priorities effectively.
• Good time management skills with the ability to meet deadlines.
• Able to work effectively with internal teams and external suppliers.

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Experience:

• Administrative: 1 year (Preferred)
• procurement or purchasing: 1 year (Preferred)

Work Location: In person