全职 SALES ADMIN 工作, 薪水 up to MYR 2,800, METROTUBE SDN BHD Selangor 公司招聘中 - Ricebowl

The Sales & Marketing Admin oversees a comprehensive scope of sales support, contract administration, statutory licensing, billing, departmental administration, and basic marketing coordination. This role serves as a central operational liaison across sales, technical teams, accounts, government bodies, and external clients to ensure seamless commercial delivery and regulatory compliance.

Key Responsibilities

1. Sales Documentation, Tendering & Contract Administration

• Quotations & Commercial Documents: Prepare accurate Quotations, Bill of Quantities (BQ), and Purchase Orders (PO) in line with project requirements.
• Tender Management: Lead end to end tender coordination—from gathering technical/administrative requirements and preparing documentation to final submission before deadlines.
• Contract Management: Review formal commercial contracts and legal agreements.
• LHDN Stamping: Act as the designated liaison/agent for contract stamping via the LHDN portal or stamping office for company entities
• Vendor Portals & Registration: Manage vendor registrations, renewals, and profile maintenance across client and partner procurement platforms.
• Goods Loan Support: Coordinate and assist the sales team in managing equipment and product loan procedures for prospective clients.

2. Invoicing, PPM (Planned Preventive Maintenance) & Receivables Coordination

• PPM Invoicing & DO: Generate Delivery Orders (DO) and Invoices according to client task specifications and maintenance schedules.
• Technical Follow-up: Coordinate closely with technical personnel to retrieve verified service/work reports before generating billings.
• Tax & Billing Calculation: Calculate billable totals accurately, ensuring proper application of Sales and Service Tax (SST) and relevant charges.

3. Statutory Compliance, Licensing, Insurance & Customs Logistics

• Government Licensing: Oversee renewals, submissions, and audit requirements for statutory licenses, including the Ministry of Finance (MOF) License and local authority permits (Majlis Perbandaran Selayang - MPS).
• Insurance Procurement: Source and purchase contract insurances as well as overseas travel insurance for traveling personnel.
• ATA Carnet Management:Apply for and secure ATA Carnets for overseas exhibitions/shipments & manage timely carnet clearance and official carnets surrender upon return.

4. Departmental Administration & Asset Management

• Office & Pantry Upkeep: Monitor, procure, and maintain inventory levels for office stationery and pantry supplies.
• Claims Verification: Review departmental claims, including overtime (OT), outstation/travel allowances, and supporting expense receipts before submission to Finance/HR.
• Asset Management (Onboarding & Offboarding): Issue, inspect, track, and record departmental company assets (laptops, mobile phones, corporate email access) for new hires and exiting staff.
• Meetings & Minutes: Prepare presentation slide for departmental meetings; record, draft, and distribute official meeting minutes via email.
• Travel Logistics: Manage flight arrangements, accommodation bookings, and itineraries for the sales team.
• Client Portals: Upload approved invoices, DOs, and supporting technical reports to designated client portals.
• Payment Tracking: Receive and forward payment confirmations/remittance advices to the accounts department; monitor aging reports and alert sales personnel to follow up on overdue accounts.

5. Marketing, Events & Social Media Management

• Company Profile: Regularly revise, update, and maintain the company profile and presentation credentials.
• Marketing Collateral: Design, edit, write, and order physical print collateral and digital marketing assets for business development.
• Event Coordination: Conduct market research on relevant industry exhibitions and events; manage booth bookings and complete required organizer documentation.
• Social Media Operations: Manage corporate social media channels (TikTok, Instagram, Facebook, Threads) by executing scheduled postings and responding promptly to inbound inquiries and messages.

Requirements & Qualifications

• Education: Minimum Diploma or Bachelor's Degree in Business Administration, Management, Marketing, Commerce, or a related discipline.
• Experience: 1 to 2 years of working experience in sales operations, commercial administration, or project administration. Prior experience dealing with government tenders, LHDN stamping, and municipal councils is highly advantageous.
• Technical & System Knowledge:
• Solid understanding of invoicing workflows, SST calculations, and client portal operations.
• Familiarity with tender procedures, statutory licensing (MOF, MPS), and customs documentation (ATA Carnet).
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with Canva or basic graphic design tools is preferred.
• Communication Skills: Excellent written and verbal communication skills in English and Bahasa Malaysia.

Key Attributes:

• Exceptionally organized with the ability to manage competing deadlines and diverse responsibilities simultaneously.
• High attention to detail regarding legal contracts, calculations, and official documentation.
• Strong interpersonal skills to interface confidently with internal departments, external clients, and government agencies.

Please send your CV/ Resume to *************

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• What is your Date of Birth?
• What is your expected salary
• 4. Do you have a valid driving licence?

If yes, please state the type of licence (e.g. D, B2, etc.)

• 1. Do you have your own vehicle?

If yes, please indicate whether you have a car, motorcycle, or both.

• If you are selected for this position, when would you be available to start work?

Work Location: In person