全职 Administrative Executive 工作, 薪水 up to MYR 1,700, Manipal GlobalNxt University Negeri Sembilan 公司招聘中 - Ricebowl

Department: Centre for Language Studies (CLS)
Job Title: Administrative Executive
Reporting To: Deputy Manager
Location: Nilai, Negeri Sembilan

Job Summary

MILA University is seeking a detail-oriented and proactive Administrative Executive to provide comprehensive administrative, academic, and operational support to the Centre for Language Studies (CLS), including the English Enhancement Programme (EEP). The successful candidate will support departmental operations, academic administration, lecturer coordination, student enquiries, test administration, and event logistics to ensure the smooth and efficient delivery of CLS and EEP activities.

Key Responsibilities

1. Administrative and Office Support

• Provide day-to-day administrative support to the Centre for Language Studies.
• Prepare meeting minutes, official correspondence, reports, and departmental documentation.
• Maintain accurate electronic and physical filing systems.
• Manage departmental emails, stationery, office supplies, and asset inventory.
• Coordinate room bookings, classroom schedules, equipment maintenance, and event logistics.

2. Academic and Programme Administration

• Prepare and maintain EEP course files, student lists, teaching timetables, and academic records.
• Coordinate class schedules for part-time lecturers and assist in resolving timetable or classroom conflicts.
• Prepare teaching materials and assessment documents, including placement tests and final examinations.
• Record student marks and IELTS results, ensuring accuracy and confidentiality.
• Assist with academic reporting, documentation, and audit requirements.

3. Lecturer and Student Coordination

• Coordinate part-time lecturer applications and collect the required documentation.
• Check and process part-time lecturers’ claim forms for submission.
• Respond to student and lecturer enquiries regarding timetables, classrooms, tests, and programme arrangements.
• Communicate departmental updates through email and relevant communication platforms.

4. IELTS and Examination Support

• Assist with the administration and logistics of IELTS public tests and related student sessions.
• Support test-day registration, student coordination, attendance, and examination arrangements.
• Maintain IELTS laboratory schedules, examination materials, and related inventory.
• Ensure the smooth and timely execution of testing activities.

5. General and Other Duties

• Assist in organising departmental activities, events, and meetings.
• Prepare participant lists, certificates, printed materials, and event documentation.
• Perform general office duties, including printing, scanning, photocopying, and document preparation.
• Undertake other administrative responsibilities assigned by the supervisor.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Relevant administrative experience will be an advantage.
• Good organisational, coordination, and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Able to manage multiple tasks, maintain accurate records, and meet deadlines.
• Demonstrates professionalism, attention to detail, confidentiality, and a positive working attitude.
• Able to work independently and collaboratively with lecturers, students, and other stakeholders.

Pay: RM1,700.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person