全职 PROPERTY EXECUTIVE 工作, 薪水 up to MYR 4,000, Arte Corp & AMI Suites Selangor 公司招聘中 - Ricebowl

POSITION SUMMARY

The Property Executive is recruited to provide support to the current Property Manager, primarily handling administrative and internal documentation work related to the developer's property portfolio. With the increasing volume of internal work, the Property Executive will relieve the Property Manager of routine documentation and processing duties, allowing the Property Manager to dedicate more time to overseeing the properties and monitoring the performance of the third-party building management company during the preliminary management period.

KEY RESPONSIBILITIES

Support to the Property Manager

• Assist the Property Manager in handling day-to-day administrative and documentation tasks to reduce the Property Manager's workload.
• Prepare, compile, and process documentation for the Property Manager's review and approval.
• Take over routine internal coordination tasks so the Property Manager can focus on property oversight.
• Keep the Property Manager informed of all ongoing matters and escalate accordingly.

Documentation & Approval Processing

• Manage and process internal documentation and approval requests, including
• a) Proposals – for works, improvements, and operational changes
• b) Quotations – from contractors, vendors, and suppliers.
• c) Approval Requests – for expenses, purchases, and decision-making matters.
• d) Follow-up Reports – on outstanding works, maintenance progress, and issue resolution.
• Conduct initial review and screening of all submissions, ensuring completeness and accuracy before presenting to the Property Manager.
• Prepare summaries and comparisons of quotations and proposals to support decision-making.
• Track the status of all approvals and provide regular updates to the Property Manager.

Coordination & Communication

• Liaise with the third-party building management company, contractors, and vendors on administrative and operational matters.
• Relay decisions, approvals, and directives between the Property Manager and the management company as directed.
• Follow up on outstanding issues and pending approvals to ensure timely completion.
• Act as an internal point of contact for property-related documentation and follow-ups.

Record Keeping & Reporting

• Maintain complete and organized records of all documents, proposals, quotations, approvals, and correspondence.
• Prepare and compile regular monitoring and follow-up reports for the Property Manager.
• Ensure all records are accurate, up-to-date, and easily accessible for audit or reference.

JOB REQUIREMENTS

• Basic technician background or relevant working experience in building/property management.
• Proficient in Microsoft Office (Word, Excel, Outlook) and general computer applications.
• Ability to handle documentation independently and accurately with minimal supervision.
• Good organizational, coordination, and follow-up skills.
• Responsible, detail-oriented, and meticulous in verifying details and figures.
• Good communication skills (written and verbal).

REPORTING LINE

• Reports to and supports the Property Manager.
• Works closely with the third-party building management company as directed by the Property Manager.

Interested candidates are invited to submit their resume and portfolio to: *************

Pay: RM3,500.00 - RM4,000.00 per month

Benefits:

• Free parking
• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person