Admin Assistant 工作, 薪水 up to SGD 2,800, ECO2 BUILDER PTE. LTD. Northwest (Singapore) 公司招聘中 - Ricebowl

Job Overview

We are looking for a detail-oriented and organised Admin Assistant to support the daily administrative operations of a building and civil engineering company.

The successful candidate will assist with project documentation, data entry, filing, correspondence and general office coordination. The role involves working with project managers, site personnel, procurement staff and other departments to ensure that administrative records are accurate, properly maintained and readily accessible.

Candidates with administrative experience in construction, engineering or project-based environments will be an advantage.

Key Responsibilities

• Provide general administrative support for daily office operations.
• Maintain and organise project files, contracts, drawings, reports and other documentation.
• Assist with preparing, updating and distributing project-related documents.
• Perform data entry and maintain accurate records in internal systems and spreadsheets.
• Support the preparation of quotations, purchase orders, delivery records and invoices.
• Assist with tracking supplier documents, material orders and delivery schedules.
• Coordinate with project managers, site supervisors, suppliers and subcontractors regarding administrative matters.
• Handle incoming calls, emails and general correspondence.
• Assist with filing, scanning, photocopying and document retrieval.
• Maintain staff records, attendance records and other administrative files where required.
• Help arrange meetings, prepare meeting materials and record meeting minutes when necessary.
• Support the preparation of project progress reports and routine administrative summaries.
• Assist with submitting and tracking documents required for project coordination and approvals.
• Monitor office supplies and coordinate replenishment when necessary.
• Ensure that documents are properly labelled, filed and maintained confidentially.
• Perform other administrative duties assigned by the supervisor.

Requirements

• Minimum GCE O-Level, N-Level, NITEC or equivalent qualification.
• Previous experience in an administrative or clerical role is preferred.
• Experience in a construction, civil engineering or engineering-related company is an advantage.
• Basic proficiency in Microsoft Office, particularly Word and Excel.
• Good data-entry, filing and document-management skills.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to communicate professionally with colleagues, suppliers and external parties.
• Able to manage routine tasks and meet administrative deadlines.
• Responsible, cooperative and willing to learn.
• Able to work independently while supporting the wider project team.

Working Arrangement

• Full-time position based in Singapore.
• Primarily office-based administrative work.
• Regular coordination with project and site personnel.
• Standard office working hours, subject to the company's actual work schedule.
• Occasional visits to project sites may be required for document coordination.
• Training and guidance will be provided for company-specific administrative procedures.

Pay: $2,300.00 - $2,800.00 per month

Benefits:

• Additional leave
• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Work Location: Hybrid remote in Woodlands Square