全职 EXECUTIVE ASSISTANT TO DIRECTOR-ADVISOR (Mandarin Speaker) 工作, 薪水 up to MYR 6,000, Segi Perkasa M Selangor 公司招聘中 - Ricebowl

Job Scope

You are responsible for providing high-level administrative and operational support to the Director / Advisor. Your role includes managing schedules, preparing reports, coordinating meetings, handling confidential matters, and acting as a communication bridge between the Director / Advisor and internal/external stakeholders.

Key Responsibilities

1. Executive Support

• Manage the daily schedule, calendar, and appointments of the assigned Director / Advisor.
• Coordinate internal and external meetings, including logistics, agenda preparation, and minutes taking.
• Screen and prioritize calls, emails, and other communications.
• Assist in personal tasks as required by the Director / Advisor (e.g., travel, errands).

2. Communication & Coordination

• Act as the point of contact between the Director / Advisor and internal/external parties.
• Draft and review correspondence, presentations, and reports.
• Follow up on actionable items discussed in meetings and ensure timely completion.

3. Document & File Management

• Organize and maintain digital and physical filing systems for confidential documents.
• Assist in preparing reports, memos, and proposals for internal and external use.
• Support documentation required for meetings, board reports, and project briefings.

4. Travel & Logistics

• Arrange flights, accommodations, transport, and meeting schedules for local and international travel.
• Prepare travel itineraries and handle travel-related claims and reimbursements.

5. Confidentiality & Professionalism

• Handle sensitive information and documents with a high degree of discretion.
• Maintain professionalism in all interactions and uphold the company’s image.

6. Other Duties

• Support ad-hoc projects, company events, and cross-departmental coordination when required.
• Carry out other tasks as assigned by the Director / Advisor or management.

Requirements

• Must demonstrate strong organizational, communication, and time management skills.
• Must be trustworthy, adaptable, and capable of handling multiple priorities.
• Proficiency in Microsoft Office and business correspondence is essential.
• Candidate must be able to speak and write Mandarin fluently.
• Proficiency in both spoken and written Mandarin is required.
• Good command of English, both spoken and written.
• Previous experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar administrative role is preferred.
• Able to handle confidential and sensitive information with a high degree of discretion.
• Willing to assist with travel arrangements, personal tasks, and ad-hoc assignments when required.
• Willing to travel as required for work.
• Must be willing to work at both Rawang and the Head Office (HQ) in Bangsar, Kuala Lumpur.
• Candidate must be flexible to travel between Rawang and Bangsar, Kuala Lumpur.

Working Location

Rawang & HQ Bangsar, Kuala Lumpur

Note: Candidate must be willing to travel between the two locations and travel for work-related matters when required.

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person