Project Management Office Intern 工作, Fiato Federal Territory 公司招聘中 - Ricebowl

Key Responsibilities

A. Project Management Office (PMO)

1. Project Planning & Tracking

• Maintain the master project plan and timeline for the licence application and related workstreams.

• Track tasks, assigned owners, dependencies, milestones, and deadlines.

• Follow up with internal stakeholders and external parties on outstanding items.

• Identify delays, risks, and blockers, and escalate them to the project lead promptly.

• Maintain the RAID log (Risks, Assumptions, Issues, and Decisions) and update it following project meetings.

2. Application Document Control

• Maintain the application document register, tracking documents that are complete, in draft, missing, or duplicated against the relevant submission checklist.

• Identify gaps, inconsistencies, and redundant documentation.

• Apply consistent file naming, version control, and formatting standards.

• Ensure Markdown and Microsoft Word versions remain aligned, where applicable.

• Ensure only approved documents are marked as final.

• Compile submission packs and supporting appendices.

• Maintain records of documents submitted, including submission dates and recipients.

3. Meeting Coordination & Reporting

• Schedule project meetings and prepare agendas and supporting materials.

• Record meeting minutes, key decisions, action items, assigned owners, and deadlines.

• Prepare progress updates and status reports for the project lead and management team.

B. Administrative Support

• Coordinate calendars, meetings, appointments, and travel arrangements where required.

• Manage routine correspondence, document filing, and administrative records.

• Assist with vendor coordination, quotations, invoices, and claims documentation.

• Maintain organised digital filing systems and ensure records are kept up to date.

• Provide general administrative support to the management team and assist with ad hoc tasks as needed.

• Handle confidential information with professionalism and discretion.

Requirements

• Currently pursuing, or recently completed, a diploma or degree in Business Administration, Management, Finance, Information Systems, Communications, or a related field.

• Highly organised, detail-oriented, and dependable, with strong follow-through.

• Comfortable managing multiple tasks, tracking deadlines, and following up with different stakeholders.

• Proficient in Microsoft Office (Word, Excel, and PowerPoint) or Google Workspace.

• Familiarity with project management and tracking tools such as Notion, Trello, Asana, or Jira is an advantage.

• Familiarity with Markdown and document version control is a plus.

• Comfortable using AI tools to improve productivity, with the discipline to verify outputs and check facts before use.

What You Will Gain

• Hands-on exposure to fintech operations and the development of a regulated financial services platform.

• Practical experience supporting a licence application and coordinating multiple project workstreams.

• Opportunities to develop project coordination, document control, stakeholder management, and administrative skills.

• Exposure to management-level discussions, regulatory documentation, and operational processes.

• Experience using AI and digital productivity tools in a professional environment.