全职 Finance Team Assistant - Executive 工作, 薪水 up to MYR 2,500, BRICK HOUSE SDN BHD Selangor 公司招聘中 - Ricebowl

Accounts Assistant / Accounts Executive

Department: Finance & Accounts
Reporting To: Finance Manager
Location: HQ - Petaling Jaya
Employment Type: Full-Time
Industry: Food & Beverage (F&B) - Brickhouse Group

Job Summary

We are seeking a responsible, detail-oriented and proactive Accounts Assistant / Accounts Executive to support the Finance Department in managing daily accounting operations across our F&B business.

The successful candidate will be responsible for invoice processing, accounting system verification, bank reconciliation, petty cash, supplier statement reconciliation and payment documentation.

The role requires someone who can work independently, investigate discrepancies, communicate effectively and ensure assigned tasks are completed accurately and within deadlines.

Key Responsibilities

1. Accounting & Invoice Processing

• Record supplier invoices that are not automatically integrated from Food Market Hub (FMH) into Xero.
• Verify transactions integrated from FMH into Xero to ensure accuracy and completeness.
• Ensure supporting invoices and documents are properly attached to accounting transactions.
• Maintain accurate accounting records and filing.

2. Bank Reconciliation

• Perform monthly bank reconciliation for assigned company accounts.
• Investigate and resolve unreconciled transactions promptly.
• Ensure monthly reconciliation is completed within the established reporting deadline.
• Maintain proper reconciliation schedules and supporting documentation.

3. Accounts Payable & Payment Processing

• Assist in preparing payment vouchers (PVs) for supplier payments and petty cash reimbursements.
• Retrieve and attach original supporting invoices to payment vouchers.
• Ensure payment documentation is complete and properly filed.
• Support the Finance Department in maintaining accurate payment records.

4. Petty Cash & Staff Claims

• Review and verify petty cash and staff reimbursement claims through Zoho.
• Ensure claims are supported by valid receipts and appropriate expense classifications.
• Verify claim amounts and follow up on outstanding approvals.
• Investigate discrepancies and ensure issues are resolved or properly escalated.

5. Supplier Statement Reconciliation

• Retrieve supplier invoices and statements of account (SOAs) from emails and supplier portals.
• Reconcile supplier statements against accounting records.
• Investigate discrepancies, missing invoices and outstanding balances.
• Follow up with suppliers and internal departments to resolve discrepancies.
• Ensure supplier reconciliations are completed within the required timeframe to support accurate AP ageing.

6. Billing & Accounts Receivable

• Prepare and issue invoices to designated customers within established deadlines.
• Ensure billing information is accurate and complete.
• Maintain proper invoice records and supporting documents.

7. Maintenance & Operating Expenses

• Liaise with the relevant departments to verify completion of maintenance services.
• Obtain invoices and supporting documentation for completed work.
• Record transactions accurately in Xero.
• Reconcile maintenance invoices against supplier statements.
• Ensure approved invoices are included in the payment queue.

8. Corporate Expenses & Reimbursements

• Retrieve transaction records and supporting documents from Swipey.
• Record transactions in the accounting system.
• Prepare and submit reimbursements for approval where applicable.
• Ensure supporting documentation is complete and properly maintained.

9. Communication & Accountability

• Provide timely updates on assigned tasks and outstanding matters.
• Proactively follow up with suppliers and internal stakeholders.
• Investigate discrepancies and recommend corrective actions.
• Escalate unresolved matters promptly.
• Meet deadlines and maintain accurate records.
• Support the Finance Manager with month-end closing, audit requirements and other assigned accounting duties.

Job Requirements

Education

• Diploma or Degree in Accounting, Finance or a related discipline.

Experience

• Preferably 1–3 years of relevant accounting experience.
• Experience in F&B, retail or multi-outlet operations is an advantage.
• Fresh graduates with relevant practical experience may be considered for the Assistant level.

Technical Skills

• Familiarity with accounting software; Xero experience is an advantage.
• Experience with FMH, Zoho or similar systems is beneficial.
• Proficiency in Microsoft Excel.
• Basic understanding of accounting entries, AP, AR and bank reconciliation.

Personal Attributes

• Responsible, organised and detail-oriented.
• Able to work independently with minimal supervision.
• Proactive in following up on outstanding matters.
• Good communication and problem-solving skills.
• Able to prioritise tasks and meet deadlines.
• Willing to learn and adapt to new systems.

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person