CLUB RAINBOW Hiring! Part Time Executive, Operations - HR Admin in - Ricebowl

HR Administration

• Provide administrative support for staff training and development activities, including course and grant registration, tracking training budget, preparation of purchase orders (PEPO), follow-up on payments and course confirmations, and collation of training certificates and feedback.
• Assist in the administration and verification of staff Flexi-benefit claims and other staff benefits.
• Support internship administration, including job postings, interview coordination, billing, and maintenance of related documentation for grant submission.
• Coordinate interview arrangements, and administer case studies or assessments where required.
• Maintain and update staff rosters, mobile contact lists, and other employee records and general administrative documentation.
• Administer and coordinate staff onboarding and offboarding, including induction arrangement, and the preparation and management of related documentation and announcement.
• Provide logistical and administrative support for company-wide events and initiatives such as Workplace Safety and Health (WSH) and Environmental, Social and Governance (ESG) initiatives
• Perform other ad-hoc duties and provide administrative support for HR and corporate projects as assigned.

Office & Facilities Administration

• Support administrative matters across multiple centres, including new applications and renewals for office insurance, utilities, telephone lines, permits, licences, and regulatory requirements (e.g. EMA-related matters).
• Procure, administer and maintain master contracts for office and facilities maintenance services, including pest control, disinfection, air-conditioning, electrical works, fire protection, and other regulatory compliance requirements.
• Manage office insurance policies and ensure timely renewal in liaison with the relevant vendors and internal stakeholders
• Oversee door access systems, locker allocation, and CCTV maintenance
• Maintain and update the contractor list, ensuring service agreements are current and properly documented
• Manage asset like procurement, issuance and maintenance of mobile devices, door access cards and EZ-Link cards, and coordinate asset disposal in accordance with organisational procedures
• Oversee general office cleanliness, maintenance, and procurement of stationery and pantry supplies for HQ
• Support office refurbishment projects as and when required
• Perform any other ad-hoc duties assigned by supervisor or Head, Finance & Admin