DXN Holdings Hiring! Procurement Intern (Jitra) in Kedah, Earn up to MYR 600 - Ricebowl

Position : Procurement Intern

Based : DXN Farm & Factory, Jitra

Job Responsibilities :

1. Generate/issue Purchase Order (PO)

• Review purchase requisitions (PR) in the ERP system to ensure all required documents are attached.
• Confirm that the requester provides at least two to three supplier options for price comparison, except for original or sole suppliers.
• Verify that the payment terms, delivery date, and item category align with the supplier’s quotation before generating the PO.
• Generate and submit the PO for approval in accordance with company procedures.
• Once approved, email the PO to the supplier and request the estimated delivery date for coordination purposes.
• For cash-term PO, obtain a proforma invoice or invoice from the supplier to proceed with the payment process.

2. Payment Requisition Note (PRN)

• Upon receiving the invoice or proforma invoice from the supplier (for full payment, deposit, or balance after job completion), prepare the PRN to initiate the payment process.
• Obtain the manager/ HOD approval and signature before submitting the PRN to the Finance Department.
• After receiving payment proof from OCBC, forward it to the supplier as confirmation of payment completion.

3. Invoice Matching

• Receive the original invoice from the requester and stamp “RECEIVED” with the date and signature for tracking purposes.
• Compile and attach supporting documents, including the original invoice, PO/PR, acknowledged GRN, and DO (if applicable). Apply the invoice-matching stamp and record the relevant details.
• Enter the invoice-matching information into the ERP system and save the invoice-matching reference number.
• Submit the invoice matching to the manager for review and verify that all supporting documentation is complete and tally before submitting it to the Finance Department.

Qualification and Education:

• Diploma or Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Finance, Accounting, or a related field.
• Good academic standing with a willingness to learn procurement and purchasing processes.

Technical Knowledge / Skills:

• Familiarity with Microsoft Office, especially Excel and Word.
• Good attention to detail in checking documents, quotations, prices, payment terms and delivery dates.

People’s Knowledge / Skills:

• Good skills of negotiation, analytical and communication skills.
• Able to maintain positive attitude and manners, remain respectful and professional under pressure.
• Strong attention to detail and accuracy.

Pay: RM600.00 per month

Work Location: In person