Carsem (M) Sdn. Bhd. Hiring! Full Time Executive Secretary in Perak - Ricebowl

The CEO Secretary provides confidential and administrative support to the Chief Executive Officer and the CEO Office. The role ensures smooth day-to-day operations, effective communication, and the proper handling of sensitive or proprietary information. The incumbent must be highly organized, able to work independently in a fast-paced environment, and exercise a high level of discretion when dealing with confidential matters.

Key Responsibilities

• :Manage and schedule daily appointments, meetings, and calendar activities for the General Manager
• .Screen, handle, and prioritize all incoming calls and correspondence
• .Manage confidential information and documentation with utmost discretion
• .Receive, verify, and submit internal and external documents for General Manager’s review and approval
• .Ensure all approved documents are distributed to relevant personnel promptly
• .Draft official correspondence, emails, and reports as required
• .Organize and coordinate various departmental meetings such as staff meetings, operations reviews, ad hoc meetings, assembly & test meetings, and support group meetings
• .Record and prepare minutes of meetings, ensuring proper documentation and filing for future reference and audit purposes
• .Compile reports and gather information from department heads in preparation for management meetings
• .Maintain a well-organized and systematic filing system for both internal and external documents
• .Manage meeting room bookings and logistics
• .Coordinate travel and accommodation arrangements for the General Manager and other employees, including obtaining travel quotations
• .Organize company functions and events
• .Assist in special assignments and other ad hoc tasks as delegated by the General Manager
• .Handle, order, and coordinate hospitality and meal arrangements for senior management and visiting customers (including US and EU stakeholders)
• .Manage non-halal meal arrangements as required, ensuring sensitivity and professionalism in handling diverse needs

.
Job Requirement

• s:Diploma or Degree in Secretarial Studies, Public Relations, Business Administration, or related fiel
• d.Proficient in Microsoft Office (Excel, PowerPoint, Word, Outloo
• k)Strong organizational and time management skil
• lsHigh level of discretion and professionali
• smGood understanding of finance terminology and business process
• esExcellent written and verbal communication skil
• lsAbility to work independently and manage multiple prioriti