全职 General Office Assistant 工作, 薪水 up to MYR 2,800, Construction Labour Exchange Centre Berhad (CLAB) WP Kuala Lumpur 公司招聘中 - Ricebowl

Greet and welcome visitors in a professional and friendly manner, directing them to the appropriate personnel or department.

Manage the main reception area, ensuring it is tidy, presentable, and well-stocked with necessary materials (e.g., brochures, forms).

Handle incoming and outgoing mail and deliveries, sorting and distributing them efficiently.

Answer and direct phone calls to the correct extensions, taking messages accurately when necessary.

Provide administrative support to the team, including filing, photocopying, scanning, and data entry.

Assist with scheduling appointments, meetings, and managing the company calendar.

Maintain office supplies inventory and place orders as needed, ensuring cost-effectiveness.

Handle basic inquiries from clients, vendors, and employees, providing information or escalating as required.

Ensure the smooth operation of office equipment, reporting any maintenance issues promptly.

Support with travel arrangements and accommodation bookings for staff when required.

Maintain a visitor log and ensure security procedures are followed.

Assist in organizing company events and meetings, including logistics and preparation.

Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent communication and interpersonal skills, with the ability to interact professionally with diverse individuals.

Strong organizational and time management skills, with the ability to prioritize tasks effectively in a fast-paced environment.

Attention to detail and accuracy in data entry and record-keeping.

Ability to work independently and as part of a team.

Fluency in both English and Bahasa Malaysia is essential for effective communication.

A Diploma qualification is required.

Minimum of 1-2 years of relevant experience in a receptionist or administrative support role.

Serve as the first point of contact for visitors, clients, and employees, providing a welcoming and professional reception experience.

Manage incoming and outgoing mail, courier services, and deliveries, ensuring timely distribution and accurate record-keeping.

Handle incoming phone calls, directing them to the appropriate personnel, and taking messages accurately.

Maintain the reception area and common spaces, ensuring they are tidy, organized, and presentable at all times.

Provide comprehensive administrative support, including scheduling appointments, managing calendars, and coordinating meetings.

Assist with data entry, maintaining databases, and updating records with accuracy and efficiency.

Manage office supplies inventory, placing orders as needed and ensuring adequate stock levels.

Prepare and format documents, reports, and presentations as required by management.

Handle basic office management tasks such as coordinating with vendors, managing petty cash, and maintaining office equipment.

Support HR functions by assisting with employee onboarding paperwork and maintaining employee records.

Liaise with internal departments and external parties to facilitate smooth communication and operations.

Respond to general inquiries from employees and external stakeholders via phone and email.