Follow Up Email After Interview: Free Templates & Examples
by Ricebowl Team
Jul 15, 2026
at 5:38 PM
Finished your interview and now you're waiting for a response?
Many job seekers wonder whether they should send a follow up email after interview. The answer is yes.
Sending a professional follow up email after interview shows that you're genuinely interested in the role. It also gives you the opportunity to thank the interviewer, leave a positive impression, and politely check on the status of your application.
In this guide, you'll learn when to send a follow up email after interview, what to include, and you'll find free templates and examples you can customise for your next job application.
Should You Send a Follow-Up Email After an Interview?
Yes, especially if the employer has shared a timeline for their hiring decision or if you haven't received any updates after the expected date.
A follow-up email can:
Show your continued interest in the job
Leave a positive impression
Remind the employer about your application
Give you an opportunity to ask for an update professionally
Keep your email polite and avoid following up too frequently.
When Should You Send a Follow-Up Email?
The right timing depends on the situation.
Situation
When to Follow Up
After the interview
Within 24 hours (send a thank-you email)
Employer gave a hiring timeline
1–3 days after the expected decision date
No timeline was given
About 5–7 business days after the interview
Second follow-up
Around one week after your first follow-up if you still haven't received a reply
What Should a Follow-Up Email Include?
A good follow-up email should be short and professional.
Include:
A thank you for the interview
The position you interviewed for
A brief reminder of your interest
A polite request for an update
Your contact information
Aim to keep your email under 200 words.
Follow-Up Email Template
Follow-Up Email Template
Subject: Follow-Up on [Job Title] Interview
Dear [Interviewer's Name],
I hope you're doing well. Thank you again for taking the time to interview me for the [Job Title] position on [Interview Date].
I enjoyed learning more about the role and your company. Our conversation further strengthened my interest in joining your team.
I would like to ask if there are any updates regarding my application. I appreciate your time and consideration and look forward to hearing from you.
Thank you again, and have a great day.
Kind regards,
[Your Name]
Short Follow-Up Email Template
If you want to keep your email brief, here's another option.
Short Follow-Up Email Template
Subject: Follow-Up on My Interview
Dear [Interviewer's Name],
I hope you're doing well. I wanted to follow up regarding my interview for the [Job Title] position. I remain very interested in the opportunity and would appreciate any updates when available.
Thank you for your time, and I look forward to hearing from you.
Kind regards,
[Your Name]
Common Mistakes to Avoid
When sending a follow-up email:
Don't send it too soon after the interview.
Don't send multiple emails within a few days.
Keep your message polite and professional.
Avoid asking why you haven't received a response.
Proofread your email before sending it.
Remember that some employers may take several weeks to complete the hiring process.
What If You Don't Get a Reply?
Not receiving a reply doesn't always mean you weren't selected.
Employers may still be:
Interviewing other candidates
Waiting for management approval
Finalising their hiring decision
Delaying recruitment due to business needs
If you've already sent one or two polite follow-up emails without a response, it's best to continue applying for other opportunities while waiting.
FAQs
Should I send a follow-up email after every interview?
Yes. Sending a polite follow-up email helps show your professionalism and interest in the role.
How long should I wait before following up?
If no timeline was shared, wait about 5–7 business days after your interview before sending a follow-up email.
Can I send more than one follow-up email?
Yes, but avoid sending too many. One or two follow-up emails are generally enough.
What should I write in the subject line?
Examples include:
Follow-Up on [Job Title] Interview
Thank You for the Interview
Interview Follow-Up
What if I don't receive a reply?
Continue applying for other jobs while waiting. Recruitment timelines vary between employers, and some companies may take longer to make a decision.
Ready for Your Next Interview?
A great interview starts with finding the right opportunity.
Upload your resume on Ricebowl, and let employers across Malaysia contact you when suitable job opportunities become available.
