1. Company Secretarial Support

Coordinate board and committee meetings, including scheduling, coordination of notices, agendas, board papers, and meeting logistics.
Assist in the preparation, execution, and filing of statutory documents, board resolutions, certified true copies (CTCs), annual returns, and other corporate filings.
Support corporate exercises, Directors' and substantial shareholders' disclosures, and recurrent related party transaction documentation (if any).
Coordinate board assessments, directors' confirmations, and training registrations.
Maintain statutory records, company documents, and the safe custody of common seals and original documents i.e. agreements, titles etc.
Provide statutory information and company secretarial documents to internal stakeholders as required.

2. Annual Report & AGM Coordination

Coordinate the preparation, printing, and distribution of the Annual Report and related Circulars.
Liaise with the Company Secretary, Share Registrar, printers, and other service providers to ensure timely completion.
Assist in organising the Annual General Meeting, including venue arrangements, proxy administration, shareholder support, and post AGM statutory submissions.

3. Corporate Administration

Monitor and manage the Company's general email correspondence and ensure timely distribution to relevant parties.
Maintain proper filing and documentation of confidential corporate records.

4. Personal Assistant Support

Provide confidential administrative and personal assistance to the Executive Directors and the Board (as required), including coordinating travel arrangements, banking matters, payments, memberships, insurance, claims, property related matters, and personal business affairs.
Coordinate appointments, documentation, and other administrative requirements as assigned.

5. Stakeholder Liaison

Act as the liaison with the Share Registrar and external service providers for statutory information, Register of Directors (ROD), corporate documents, and related requests.
Coordinate with internal departments and external stakeholders to facilitate company secretarial and administrative matters.

General Responsibilities

Ensure compliance with applicable laws, regulations, and corporate governance requirements.
Maintain strict confidentiality of corporate and personal information.
Perform other duties and responsibilities as assigned by Management from time to time.

5份Typing 工作机会 - 最新工作招聘 - October 2026

Secretary