1. Accounts Review & Supervision

Review daily accounting work performed by account/admin staff.
Check supplier invoices, customer invoices, payment vouchers, receipts, journal entries, and supporting documents.
Ensure all transactions are recorded correctly and posted into the accounting system on time.
Review accounts payable, accounts receivable, bank reconciliation, and general ledger entries.
Guide and supervise the account/admin team to ensure accuracy and proper follow-up.
Identify mistakes, missing documents, wrong postings, or unusual transactions and take corrective action.
Ensure all accounting records are properly filed and traceable.

2. Monthly Financial Reporting to Management

Prepare and present monthly finance and accounts reports to the boss / management.
Report the company’s monthly sales, collection, payment, expenses, cash flow, debt, and financial movement.
Highlight major cost changes, abnormal expenses, overdue payments, cash flow pressure, and financial risks.
Provide financial summary and explanation in a clear and easy-to-understand format.
Compare current month performance against previous month, budget, or target.
Prepare action points and recommendations for management decision-making.

3. Cash Flow & Payment Planning

Monitor company cash flow movement and bank balances.
Prepare weekly or monthly cash flow forecast.
Review incoming collections and outgoing payments.
Plan payment priority for suppliers, loans, rental, salary, utilities, tax, and statutory payments.
Ensure payments are made according to approval and company cash flow condition.
Alert management in advance if cash flow shortage or payment risk is expected.
Support boss in arranging payment schedules and financial commitments.

4. Accounts Payable & Supplier Control

Review supplier aging and payment schedule.
Ensure supplier invoices are checked against PO, DO, GRN, and supporting documents.
Verify supplier statement of account and reconcile any differences.
Monitor due dates and avoid duplicate or unauthorized payments.
Liaise with suppliers when account issues or statement differences arise.
Ensure proper approval is obtained before payment is processed.

5. Accounts Receivable & Collection Control

Review customer aging report and outstanding balances.
Monitor customer payment collection and follow up with the responsible team.
Ensure customer invoices, credit notes, debit notes, and receipts are properly issued.
Highlight overdue accounts and collection risks to management.
Work with sales/admin team to resolve customer billing disputes.
Provide regular collection updates to management.

6. External Liaison

Liaise with external auditors for yearly audit matters.
Liaise with tax agents for tax computation, tax planning, and tax submission matters.
Coordinate with company secretary for company statutory records, resolutions, and compliance matters.
Communicate with bankers for banking facilities, loan matters, account information, and financial documents when required.
Support communication with government bodies such as LHDN, EPF, SOCSO, EIS, Customs / SST where applicable.
Prepare and provide required documents to external parties accurately and on time.

7. Month-End & Year-End Closing

Oversee monthly closing process and ensure closing is completed within deadline.
Review sales, purchases, expenses, bank, stock value, COGS, accruals, prepayments, and journal entries.
Ensure all month-end schedules are prepared and reviewed.
Coordinate year-end audit preparation and ensure audit documents are complete.
Ensure financial records are ready for accountant, auditor, tax agent, and management review.

8. Cost Control & Financial Analysis

Review major company expenses such as COGS, packaging, salary, rental, utilities, delivery, repairs, maintenance, finance cost, and admin expenses.
Compare monthly expenses and highlight unusual increases.
Support management in identifying cost-saving opportunities.
Review department expenses and help improve spending control.
Prepare simple analysis on product cost, operating cost, and margin when required.
Provide financial insight to support business decisions.

9. Compliance & Internal Control

Ensure accounting procedures follow company policy and statutory requirements.
Maintain proper approval flow for payments, purchases, claims, refunds, and adjustments.
Improve finance documentation and internal control processes.
Ensure all supporting documents are complete before payment or posting.
Reduce risk of fraud, duplicate payment, missing documents, and wrong reporting.
Ensure finance records are organized for audit, tax, and management checking.

10. Team Guidance & Process Improvement

Guide account/admin staff on daily finance procedures.
Set proper workflow for invoice checking, payment preparation, collection follow-up, filing, and reporting.
Train staff to improve accuracy, responsibility, and deadline discipline.
Improve finance report formats and management review templates.
Work with other departments to improve finance-related procedures, such as PO, receiving, stock movement, sales order, invoice, and payment collection.

1份System Analysis工作在Pekan Nanas - October 2026

Finance & Accounts Manager