Job Scope
Formulate, Implement and Manage entire Gamut of Managing Directors administrative duties
Conceptualize and Revamp Administrative strategies, Policies, Procedures in view of ever-changing market and Organizations’ requirement.
Guide, Direct, Align and Implement the Department’s contribution towards the realization of common goal of the Organisation
Take care of MD's schedules, meetings, Minute of Meetings, MD's confidential Documents.
Legal Compliance
Alert Top Management on Legal Compliance issues
Alert employees to any statutory or corporate changes related to Top Management Policies.
Handles legal matter by liaising with lawyers engaged by the Company
Vendor Management
Oversees management of approved vendor list for office furniture, Stationery, Uniform Management, Company Brochures, Magazines, Pantry Related, Equipment and Maintenance.
Company Licensing & Insurance Management
Manage Company Licensing Renewals and New Applications
Handles / oversees all assets & projects insurances
Handles / oversees the claim process
Negotiate the cost and verify the insurance premiums
Administrative Process & Initiatives
Oversee Administration functions
Develop Admin policies, processes and procedures and continuously make improvements. Ensure their relevance to company and regulatory requirements.
Participate in Admin initiatives that align business strategy and support the achievement of the organisation’s business objectives.
Initiate regular meetings within the Admin Department, minimum twice a month to explore improvement areas
Motivate and develop Admin teams by acting as a role model, setting targets and conducting periodic performance reviews
Initiate meetings with Departmental Heads to identify gaps and work out solutions in conjunction with the Department Heads.
Actively Participate in improvement initiatives as launched by the company
Ensures all activities are carried out promptly including review of the current office system to streamline processes and reduce office operating costs
Ensures that the contract agreements and filling systems are current
Verify all office equipment and office supplies purchases
Oversees Office renovation
Monitor document control including review and circulation of all incoming mails
Vetting management minutes
Verify all office equipment and office supply purchases
Oversees Office renovation
Events Management
Oversee the coordination of company’s events i.e Chinese New Year, Hari Raya, Deepavali, Christmas celebrations. Including monthly staff birthdays and Annual Dinner & Dance
Involved in Recreational Activities
Requirements
Minimum Diploma or Equivalent
Must have atleast 6 years of experience with Construction Firms
Experience with A1 Construction Company preferrable