全职 ADMINISTRATOR 工作, 薪水 up to MYR 2,000, SIXTY SIX PREMIUM AUTO CARE Selangor 公司招聘中 - Ricebowl

We are looking for a responsible and organised Administrator to handle the daily administrative operations of our automotive workshop. The successful candidate will assist with customer service, job orders, quotations, invoicing, payment collection, document filing, and coordination with the workshop team.

Key Responsibilities

1. Customer Service & Reception

• Welcome and attend to customers professionally.
• Answer phone calls, WhatsApp messages, and customer enquiries.
• Record customer and vehicle information accurately.
• Arrange customer appointments and follow up on pending jobs.
• Update customers on vehicle repair/service status when required.

2. Workshop Administration

• Prepare and issue quotations, job orders, sales orders and invoices.
• Record vehicle repair and service details accurately.
• Coordinate with mechanics regarding job status, parts required and completion time.
• Monitor outstanding jobs and ensure documents are properly completed.
• Maintain proper records of vehicles, customers and repair history.

3. Payment & Collection

• Collect payment from customers and issue official receipts.
• Follow up on outstanding customer payments.
• Ensure all completed jobs are properly invoiced before vehicle collection.
• Check payment records and report outstanding balances to the Manager.
• Handle cash, online transfers and other payment methods responsibly.

4. Accounts & Data Entry

• Perform basic accounting and administrative data entry.
• Record daily sales, expenses and payments accurately.
• Assist with accounts receivable and accounts payable records.
• Prepare documents and information required by the external accountant.
• Ensure all invoices, receipts and supporting documents are properly filed.

5. Stock & Parts Administration

• Assist in recording purchases and usage of spare parts.
• Check parts invoices against goods received.
• Coordinate with suppliers regarding orders, deliveries and invoices.
• Maintain proper documentation for parts purchases.

6. General Administration

• Maintain organised filing systems for invoices, receipts, quotations and other documents.
• Prepare daily or monthly administrative reports when required.
• Assist with staff attendance and other basic administrative matters.
• Handle confidential company and customer information responsibly.
• Perform other administrative duties assigned by the Manager.

Job Requirements

• Minimum SPM / Diploma or equivalent.
• Previous experience in administration, automotive workshop, service centre or accounting is an advantage.
• Basic knowledge of accounting and invoicing is preferred.
• Computer literate and comfortable using Microsoft Excel/Word.
• Good communication skills in English and Bahasa Malaysia; Mandarin is an added advantage.
• Able to communicate professionally with customers and suppliers.
• Detail-oriented, responsible and well organised.
• Able to work independently and manage multiple tasks.
• Honest and trustworthy, especially when handling customer payments and company documents.
• Willing to learn and work in a fast-paced workshop environment.

Preferred Skills

• Experience with AutoCount / accounting software is an advantage.
• Experience handling workshop job orders and invoices.
• Good Excel and data-entry skills.
• Good customer service and follow-up skills.
• Able to coordinate effectively with mechanics, suppliers and customers.

Working Hours

As per company working schedule.

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

• Flexible schedule
• Free parking
• Maternity leave
• Professional development

Work Location: In person