全职 Operation Admin Executive (Warehouse Department) 工作, 薪水, MY Clinic Selangor 公司招聘中 - Ricebowl

Responsibility

• Maintain and update inventory records, stock movement reports, and dispatch documentation.

• Coordinate daily inward and outward material entries.

• Generate and distribute daily, weekly, and monthly inventory and dispatch reports.

• Support procurement, logistics, and inventory teams with documentation and follow-ups.

• File and organize physical and digital documents, including invoices, delivery notes, goods received notes (GRN), delivery orders (DO), and purchase orders (PO).

• Monitor and manage office supplies and warehouse administrative tools.

• Coordinate with transporters, vendors, and internal departments to ensure timely deliveries and dispatches.

• Ensure all warehouse administrative processes comply with company policies, quality standards, and safety regulations.

• Assist in stock counts, cycle counts, inventory reconciliation, audits, and compliance documentation.

• Handle incoming calls, emails, and correspondence related to warehouse operations.

• Prepare and maintain warehouse KPIs, operational reports, and performance records.

• Update and maintain inventory data in the system, ensuring data accuracy and timely processing.

• Verify and process warehouse-related documents, ensuring completeness and accuracy before filing or submission.

• Schedule deliveries, collections, and transport arrangements while coordinating with logistics providers.

• Investigate and follow up on inventory discrepancies, damaged goods, and shipment issues, escalating when necessary.

• Assist in onboarding new warehouse staff by preparing administrative documents and maintaining personnel records where required.

• Support month-end and year-end inventory closing activities.

• Maintain confidentiality of company records and sensitive operational information.

• Perform ad hoc administrative duties and provide support to warehouse operations as assigned by management.

Requirements

• 1–3 years of administrative experience, preferably in a warehouse or logistics environment.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Good attention to detail and accuracy in documentation.

• Able to work independently and in a fast-paced environment.

• Fluency in Mandarin (spoken and written) is required, as this role involves liaising with Mandarin-speaking suppliers, warehouse personnel, and business partners.

Benefits：

• Season parking

• Annual increment, incentive bonus

• Annual leave, sick leave, hospitalization leave & etc.

• EPF, SOCSO

• Birthday celebration

• Medical insurance

• Annual lucky draw & Employee rewards

• Free facial & aesthetic laser treatment

• Working Location:MY CLINIC, Damansara Utama (HQ)
  Working Hour：9am - 6pm (5.5 working days); Public Holiday Off