全职 Intern - Admin 工作, 薪水, Bata Shoes Selangor 公司招聘中 - Ricebowl

Job Description

Job Responsibilities

• Assist in maintaining and updating store operational records, databases, and documentation.

• Support the preparation, distribution, and filing of operational agreements, approvals, and store-related documents.

• Update store and Store Manager information in internal systems and databases.

• Prepare reports, trackers, and administrative records for operational monitoring and audit purposes.

• Manage document filing and ensure proper record keeping of retail operational documents.

Store Support & Coordination

• Liaise with District Managers and Store Managers on operational matters and documentation requirements.

• Assist in updating store listings, store codes, store information, and operational records.

• Coordinate requests related to store operations, including inventory transfers and store administration matters.

• Provide administrative support for new store openings, pop-up stores, and other retail initiatives.

Compliance & Business Licensing

• Assist in the application, renewal, and maintenance of business licences and sales licences for retail stores.

• Support the monitoring and updating of statutory compliance records and reports.

• Maintain accurate records of store compliance documents and regulatory submissions.

• Coordinate with relevant stakeholders to ensure timely submission of required compliance documentation.

Inventory, Uniform & Stationery Management

• Assist in coordinating uniform orders and distribution for Store Managers and retail staff.

• Prepare and arrange stationery requests and distribution to stores nationwide.

• Maintain inventory records for operational supplies and retail support materials.

• Coordinate with warehouse and suppliers regarding delivery arrangements and stock replenishment.

Promotions & Communication

• Assist in preparing and distributing operational circulars, promotional announcements, and incentive communications.

• Coordinate communication of operational updates, promotions, and business information to stores and District Managers.

• Ensure relevant documents and communication materials are distributed accurately and in a timely manner.

Financial & Administrative Support

• Support attendance tracking and allowance administration for trainees and store personnel.

• Assist in processing purchase requisitions, purchase orders, and supporting documents.

• Coordinate invoice collection and document submission for payment processing.

• Assist in bank statement reconciliation and expense documentation when required.

Travel & Event Coordination

• Assist in coordinating travel arrangements, accommodation bookings, and logistics for business-related activities.

• Support internal events, retail campaigns, warehouse sales, and special projects.

• Coordinate administrative requirements for meetings, training sessions, and operational activities.

Reporting & Audit Support

• Maintain operational reports, compliance trackers, and audit-related documentation.

• Assist in monitoring agreement expiry dates, store signboard records, insurance listings, and other operational reports.

• Support audit and reporting requirements by ensuring documentation is complete and up to date.