全职 Admin - Operations Executive 工作, 薪水, BSGIFTS Sdn. Bhd. Perak 公司招聘中 - Ricebowl

Job Overview: We are seeking a detail-oriented and proactive Admin & Operations Executive to manage our end-to-end order processing. This role serves as the key liaison between our sales team, production team, external suppliers, and logistics partners to ensure seamless operations and timely product delivery.

• Manage and coordinate the end-to-end purchasing and ordering process with suppliers.

• Liaise with suppliers to obtain quotations, confirm product availability, pricing, lead times and delivery schedules to warehouse/production.

• Receive and review printing orders from the Sales Team, verify job specifications and requirements, and coordinate the handover of confirmed orders to the Production Team for processing.

• Ensure all necessary information, including artwork, quantities, materials, printing specifications and required completion dates, is properly communicated to the Production Team.

• Follow up with the Production Team on job progress and completion status and keep the Sales Team updated accordingly.

• Arrange deliveries to customers or the relevant location according to the required schedule.

• Monitor delivery status and promptly communicate any delays, shortages or discrepancies to the relevant teams.

• Maintain proper records of purchase orders, supplier quotations, invoices, delivery orders and related documents.

• Build and maintain good working relationships with suppliers.

• Assist in sourcing new suppliers and obtaining competitive pricing when required.

• Coordinate with the warehouse/production team to ensure smooth receiving, printing, packing and delivery of goods.

• Perform other purchasing, administrative and operational duties as assigned.

• Minimum Diploma in Business Administration, Purchasing, Supply Chain, Logistics or a related field.

• Experience in order processing, planning, purchasing or sales support will be an advantage.

• Good communication and negotiation skills, especially when dealing with suppliers and internal teams.

• Good organizational skills with the ability to manage multiple orders and deadlines.

• Detail-oriented and able to ensure order information is accurate.

• Good computer skills, particularly Microsoft Office / Excel.

• Able to work independently as well as coordinate effectively with the Sales, Production teams.

• Responsible, proactive and willing to follow up until tasks are completed.