X Stones Hiring! Full Time Senior Admin Executive in Johor - Ricebowl

We are looking for an experienced Senior Admin Executive to support the company’s daily administrative operations and ensure smooth coordination across departments. 

This role is suitable for someone who is organised, responsible, detail-oriented, and confident in handling documentation, internal coordination, and day-to-day office administration independently.

Job Responsibilities

• Manage and coordinate daily administrative and office operations.
• Prepare, organise and maintain company documents, records, correspondence and filing systems.
• Handle incoming enquiries, emails, calls and general administrative correspondence professionally.
• Prepare and process administrative documents such as quotations, purchase orders, delivery orders and other supporting documents when required.
• Coordinate with sales, accounts, marketing, and other departments to ensure smooth daily operations.
• Follow up with suppliers, customers and external parties on documentation, deliveries and administrative matters.
• Maintain proper records of contracts, agreements, licences, permits and other company-related documentation.
• Monitor office supplies, equipment and general administrative requirements.
• Coordinate meetings, appointments, company activities, travel arrangements and other internal schedules when required.
• Assist in maintaining employee administrative records, attendance, leave documentation and other HR-related administrative matters.
• Support management in preparing reports, documents, presentations and internal records.
• Ensure confidential company information and documentation are handled appropriately.
• Identify administrative issues and follow up proactively to ensure tasks are completed within the required timeline.
• Assist with any other ad-hoc duties or assignments assigned by management.

Job Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management or a related discipline.
• Minimum 5 years of relevant administrative or office management experience.
• Strong organisational, documentation and coordination skills.
• Proficient in Microsoft Office, particularly Excel, Word and etc.
• Good command of English, Mandarin and Bahasa Malaysia, both written and spoken.
• Able to communicate professionally with customers, suppliers and internal departments.
• Strong attention to detail with the ability to manage multiple tasks and priorities simultaneously.
• Able to work independently with minimal supervision and follow through on assigned responsibilities.
• Responsible, proactive, resourceful, and able to solve day-to-day administrative issues efficiently.
• Good interpersonal and communication skills with a professional working attitude.
• Must be able to work fully on-site at our office during regular working hours.

What We Offer

• Medical benefits
• EPF, SOCSO & EIS
• Annual leave & statutory benefits
• Young, collaborative and supportive working environment
• Company trips & team-building activities

How to Apply

• Updated CV / Resume
• Expected salary
• Earliest availability

Please highlight your experience in:

• Office administration
• Documentation and record management
• Internal and external coordination
• Microsoft Office and administrative systems

Only shortlisted candidates will be contacted for an interview