全职 Administrative Officer 工作, 薪水 up to MYR 2,200, TS CONTINENTAL IMPEX SDN BHD Selangor 公司招聘中 - Ricebowl

Job Purpose

To manage purchasing activities, supplier coordination, office administration, documentation, and general administrative support to ensure the company has the materials, services, and administrative resources required for smooth operations.

Key Responsibilities

Procurement

• Obtain quotations from suppliers and compare prices, quality, delivery, and payment terms.
• Prepare purchase requisitions and purchase orders according to company procedures.
• Purchase raw materials, packaging materials, spare parts, tools, office supplies, PPE, and other required items.
• Follow up with suppliers to ensure timely delivery.
• Monitor outstanding purchase orders.
• Maintain supplier records and pricing information.
• Develop and maintain a list of approved suppliers.
• Negotiate prices and commercial terms where appropriate.
• Monitor supplier performance.

Inventory & Materials Coordination

• Coordinate with Warehouse and Production regarding material requirements.
• Monitor stock levels of critical materials and consumables.
• Identify potential shortages before they affect production.
• Assist in maintaining minimum/maximum stock levels.
• Investigate purchasing discrepancies and delivery issues.

Supplier Management

• Communicate with local and overseas suppliers when required.
• Request technical specifications, certificates, samples, and other documentation.
• Evaluate supplier quality, pricing, reliability, and delivery performance.
• Support management in developing alternative suppliers.

Administration

• Manage office documentation and filing.
• Prepare correspondence, reports, forms, and administrative documents.
• Coordinate office supplies and general services.
• Maintain company records and administrative databases.
• Assist with staff attendance, leave documentation, and other HR administration where required.
• Coordinate meetings, company activities, and visitor arrangements.

Invoices & Documentation

• Check supplier invoices against purchase orders and delivery documents.
• Coordinate with Accounts/Finance for payment processing.
• Maintain proper procurement documentation.
• Ensure purchasing records are complete and traceable.

Qualifications & Experience

• Diploma/Degree in Procurement, Business Administration, Supply Chain, Management, or related field.
• 2–4 years of procurement/admin experience preferred.
• Manufacturing procurement experience is an advantage.
• Good negotiation and communication skills.
• Good knowledge of Microsoft Excel and Word.
• Organized and detail-oriented.
• Able to communicate in English and Bahasa Malaysia.
• Able to work independently with minimal supervision.

Pay: RM1,700.00 - RM2,200.00 per month

Work Location: In person