Full Time Admin cum PA Jobs, in EA Audio World Sdn Bhd Hulu Langat - Ricebowl

About the role

We are seeking a highly organized and proactive Administrative Executive Cum Personal Assistant to ensure the smooth and efficient running of our daily office operations. The successful candidate will provide comprehensive administrative support across various departments, playing a crucial role in maintaining workflow and supporting the team including the managing director.

Key responsibilities

• Oversee general office administration, including managing supplies inventory, ensuring a tidy workspace, and coordinating with vendors and service providers.

• Assist in the procurement of facility-related goods and services in accordance with company procedures.

• Prepare daily invoice, delivery order and related documents.

• Provide support to the customer and supplier on all enquiries.

• Handle vendor registration and maintain updated vendor information in the system.

• Provide support to the internal sales team on all enquiries.

• Communicate with China supplier for ordering products and other enquiries.

• Handle all the CEO's travel arrangements, including booking flights, accommodations, transportation and preparing travel itineraries.

• Provide comprehensive personal assistant, day-to-day administrative and secretarial support to Director.

• Maintain Director's office systems, including data management to ensure information is organized and easily accessible.

About you

• Must possess at least SPM / STPM / "A" Level / Pre-U, Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, any field.

• At least 2 - 3 years of work experience in an administrative and PA or similar role.

• Proficiency in SQL system, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.

• Strong organizational and communication skills.

• Ability to multitask and work independently in a fast-paced environment.

• High attention to detail and strong problem-solving skills.

• Ability to handle sensitive information with discretion.

• Proactive mindset and positive, team-oriented attitude.

• Fluency in Mandarin, English, Bahasa Malaysia.