全职 HUMAN RESOURCE ASSISTANT 工作, 薪水 up to MYR 2,000, PETROMART SDN BHD Negeri Sembilan 公司招聘中 - Ricebowl

JOB DESCRIPTION

The Human Resource and Admin Assistant will be assists for overseeing the administration of human resource functions, including recruitment, employee relations, payroll, training & development, foreign worker affairs and maintaining employee records while ensuring full compliance with local regulations.

Key Responsibilities:

1. Human Resources Functions:

• Assist recruitment activities, including drafting of the job advertisement, posting job vacancies, screening resumes, scheduling interviews, and facilitate interviews and follow up to identify suitable candidates for mid-level hiring.
• Assist employee onboarding and offboarding processes, ensuring a smooth transition for new hires and leavers.
• Assist accurate employee records and ensure confidentiality and security of sensitive information for both local and foreign employees.
• Assist in process and prepare all types of employment-related letters including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters and bonus letters.
• Administer employee benefits and handle employee queries related to payroll, benefits, leave, and other HR policies.
• Prepare and maintain reports on employee attendance, overtime, and leave records. (Familiar with MYSYARIKAT Software is an advantage)
• Assist in payroll administration and ensure that salary & allowances is paid in timely and accurately.
• Assist with performance appraisal processes and employee development programs.
• Support line managers in dealing with grievances and disciplinary issues.
• Handle employee Training and development programs.
• Manage and utilize HRDC training grant as well as applications for various relevant grants offered by the government agencies.
• Monitor expiration dates of work permit and ensure timely renewals, including liaising with the relevant authorities for processing.
• Ensure foreign workers are provided with adequate living accommodations in line with legal requirements, and assist with arrangements as necessary.
• Maintain accurate records of foreign worker status, including work permits, employment contracts, medical certificates, and other essential documentation.

2. Administrative Support:

• Manage office supplies, ensuring that inventory is well-stocked and replenished as needed.
• Oversee office maintenance, liaising with service providers and ensuring that the work environment is safe and conducive for employees.
• Prepare and distribute company communications, memos, notices, and other relevant documentation.
• Assist with organizing company events, meetings, and etc.

JOB REQUIREMENTS

• SPM/Diploma or Degree holder or above in Human Resource Management or business administration
• Minimum of 1-2 years of experience in Human Resources and Administration, preferably with experience handling foreign worker permits and immigration procedures. Fresh graduates are welcome to apply.
• Familiar with Malaysia’s labor laws, work permit regulations, and immigration policies.
• Knowledge of e-Work Permit system (EPLKS) FOMEMA and related online portals for applications and renewals.
• Strong communication, interpersonal and analytical skills with the ability to deal with employees at all levels.
• Self-driven, positive, pro-active, highly motivated individual
• Detailed and meticulous.
• Ability to multi-task, good planning, coordination and follow-up skills.
• Able to work in a fast-paced environment.
• Proficient in MS Office applications; Excel, Word and PowerPoint.
• Able to start within short notice preferred.

Job Type: Full-time

Pay: RM1,800.00 - RM2,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Parental leave

Experience:

• Human Resources: 5 years (Preferred)

Work Location: In person