全职 HR - Admin Executive-Officer 工作, 薪水, Union Sangyo Selangor 公司招聘中 - Ricebowl

Oversee and maintain documentation, records, welfare, accommodation, and permit renewals for foreign workers and expatriates.

Liaise with relevant government authorities and agencies, including Immigration Department, Jabatan Tenaga Kerja (JTK), FOMEMA, MYEG, and KDN, on foreign worker and expatriate-related matters.

Coordinate foreign worker recruitment/intake, onboarding, work permit applications, renewals, and related documentation.

Assist in managing cases involving absconded workers, work pass issues, and other immigration-related matters.

Monitor foreign worker hostel conditions and coordinate necessary follow-up actions to ensure proper standards and welfare.

Maintain and organize office records, documents, files, and administrative information in an efficient and systematic manner.

Monitor office and factory administrative matters, including utilities, cleanliness, maintenance, and general facilities.

Coordinate building and facility maintenance requests and maintain proper records of completed and pending works.

Monitor and prepare relevant administrative reports, including employee-related administrative matters.

Liaise with the Purchasing Department to coordinate the procurement of stationery, pantry supplies, office equipment, and other administrative requirements.

Coordinate the application and annual renewal of company licenses, permits, and registrations, including tenancy-related matters, MBSA, petrol permits, and other relevant licenses.

Ensure timely renewal and proper documentation of company vehicles' road tax and insurance.

Coordinate expatriate work permit and related renewal processes.

Maintain an updated record and renewal schedule for all company licenses, permits, insurance, and regulatory requirements.

Ensure administrative activities are carried out in accordance with company policies and applicable regulatory requirements.

Coordinate and monitor the performance of outsourced service providers, including drivers, cleaners, security guards, and gardeners.

Ensure service providers comply with company requirements, schedules, and workplace standards.

Coordinate logistics and transportation arrangements for company meetings, internal events, and other business activities.

Monitor company driver claims, canteen operations, dispatch services, and other outsourced administrative services.

Liaise with vendors and service providers to resolve operational issues and ensure timely follow-up.

Maintain proper records and control of office supplies, uniforms, safety shoes, cleaning equipment, and other administrative inventory.

Monitor inventory levels and coordinate replenishment when required.

Assist in the arrangement and management of office furniture, equipment, and other company assets.

Coordinate the disposal, return, transfer, or replacement of obsolete, damaged, or unused company assets.

Ensure proper documentation is maintained for asset disposal and related administrative transactions.

Coordinate administrative requirements for security, gardening, cleaning, and other facility support services.

Manage incoming and outgoing mail, documents, courier services, and official correspondence.

Arrange document deliveries, employee transportation, and other logistical requirements.

Provide first-level administrative support for basic computer, printer, internet, and office equipment issues, and coordinate with the relevant IT personnel when required.

Provide administrative support to the HR & Administration Department and assist with other duties or projects assigned by the Management.

Diploma or Degree in Business Administration, Office Management, Human Resource Management, Information Technology, or another relevant discipline.

Fresh graduates are encouraged to apply.

Candidates with 1–2 years of relevant experience in administration, HR, factory administration, or a manufacturing environment will have an added advantage.

Possess a valid driving licence and be willing to drive for work-related matters.

Proficient in Microsoft Office applications, particularly Microsoft Excel, Word, and PowerPoint.

Good communication and interpersonal skills, with the ability to communicate effectively with employees from different backgrounds and nationalities.

Willing to handle foreign worker, hostel, welfare, and immigration-related matters.

Strong organizational and time-management skills with good attention to detail.

Able to work independently with minimum supervision and manage multiple tasks effectively.

Good problem-solving and coordination skills.

Candidates with an educational background or working knowledge in IT, Computer Systems, or related fields will be given priority.

Willing to work in a structured Japanese manufacturing environment and collaborate with various departments.