City University Malaysia Hiring! Full Time Human Resource Executive - Senior Executive in Selangor, Earn up to MYR 3,500 - Ricebowl

The Human Resource Executive manages day-to-day HR operations, ensuring efficiency, policy compliance, and high-quality service delivery to both academic and non-academic staff. This role holds primary responsibility for key HR functions, including contract management, performance appraisal administration, scholarship processing, insurance claims, and data-driven reporting.

Key Responsibilities & Duties

1. HR Operations & Service Delivery

• Manage day-to-day HR operational activities efficiently.
• Align all processes with university policies and procedures.
• Maintain accurate employee records and HR documentation.
• Deliver smooth HR services to academic and non-academic staff.

2. Scholarship Administration

• Oversee the end-to-end scholarship management process.
• Verify eligibility, manage documentation, and track disbursements.
• Coordinate with internal departments and external bodies.
• Ensure timely processing of applications and renewals.

3. Reporting & Data Analysis

• TMM Reporting: Prepare, consolidate, and submit reports accurately within deadlines.
• Payroll Reporting: Generate accurate payroll data and maintain information integrity.
• Audits & Queries: Handle payroll-related queries and support internal/external audits.
• Insights: Provide data analysis and actionable recommendations to management.

4. Letters of Appointment (LOA) Issuance

• Draft and issue formal LOAs for academic and administrative roles.
• Manage specific appointments including:
• Dean / Deputy Dean / Head of Department (HOD) / Head of Programme (HOP)
• Board of Governors (BOG) / Adjunct Professors
• External Examiners / External Assessors / Industry Advisors
• Internship positions

5. Contract Renewal Management

• Coordinate the contract renewal process for academic staff.
• Issue timely reminders to staff and department heads.
• Complete documentation and secure necessary university approvals.

6. Performance Appraisal Management

• Administer the annual performance appraisal exercise across the university.
• Guide HODs and Deans on appraisal processes and timelines.
• Compile appraisal outcomes for management review and career development planning.

7. Insurance & Panel Claim Administration

• Manage staff insurance policies and enrollment.
• Process panel clinic and medical claims efficiently.
• Serve as the main point of contact for staff insurance inquiries.

Job Type: Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person