全职 Personal Assistant 工作, 薪水 up to MYR 4,000, Gen Next Solutions Plt Pulau Pinang 公司招聘中 - Ricebowl

• Minimum Diploma or equivalent qualification in Business Administration, Management, Office Administration, or a related field.

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Executive, or in a similar role is an advantage.

• Strong organisational, coordination, and time-management skills.

• Good verbal and written communication skills in English and Bahasa Malaysia; Mandarin is an advantage.

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and calendar management tools.

• Able to manage multiple tasks simultaneously and work under time constraints.

• Proactive, resourceful, and capable of completing assigned tasks independently with minimal supervision.

• Strong attention to detail and good follow-up skills.

• Trustworthy and able to maintain strict confidentiality regarding management's personal affairs and company matters.

• Flexible and willing to handle both administrative responsibilities and ad hoc assignments.

• Possess a valid driving license and own transport would be an advantage, particularly for errands and offsite arrangements.

Meeting Coordination & Management Support

• Arrange, schedule, and coordinate business meetings, appointments, and management discussions.

• Facilitate meetings by preparing meeting rooms, coordinating attendees, preparing agendas, and ensuring the necessary materials are available.

• Take meeting minutes, document key decisions, and follow up on outstanding action items.

• Manage calendars, appointment schedules, reminders, and daily activity planning for management.

• Coordinate communication between management, employees, clients, vendors, and business partners.

Personal Assistance & Errands

• Assist management with personal errands, appointments, purchases, bookings, and other day-to-day arrangements.

• Coordinate travel arrangements, including transportation, accommodation, flight bookings, and itineraries when required.

• Handle ad hoc assignments and personal tasks delegated by management.

• Ensure assigned errands and arrangements are completed accurately and within the required timeframe.

Company Arrangements & Administrative Support

• Execute administrative arrangements on behalf of management, including coordinating with suppliers, service providers, clients, and internal departments.

• Assist with organising company meetings, business events, staff activities, and client engagements.

• Handle reservations, deliveries, document collection, purchases, and other operational arrangements.

• Follow up with relevant parties to ensure assigned tasks and company arrangements are completed on time.

• Assist in preparing, organising, filing, and retrieving business documents, correspondence, and records.

• Support basic office administration and other operational matters as assigned.

Task Management & Operational Support

• Take ownership of routine, low-complexity tasks delegated by management to improve operational efficiency.

• Identify tasks that can be handled independently and complete them with minimal supervision.

• Follow up on pending matters and provide regular progress updates to management.

• Prioritise tasks based on urgency, importance, and deadlines.

• Resolve routine administrative issues independently and escalate matters requiring management decisions.

• Ensure management's time is used efficiently by handling day-to-day coordination and follow-up activities.

Communication & Confidentiality

• Maintain professional communication with employees, clients, suppliers, and external parties.

• Handle confidential business and personal information with discretion.

• Ensure instructions are understood clearly and executed accurately.

• Maintain an organised record of appointments, expenses, arrangements, and completed assignments.

• EPF
• SOCSO
• EIS
• Phone Allowance
• Annual Bonus
• Performance Bonus
• Annual Leave
• Medical Leave