- Kuala Lumpur Federal Territory Malaysia
全职 Academic Administrator (Maternity Cover) 工作, 薪水, UCSI International School Federal Territory 公司招聘中 - Ricebowl
Academic Administrator (Maternity Cover)
UCSI International School Sdn Bhd
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Job Description:
Academic Admin - Maternity Cover
UCSI International School, Kuala Lumpur Campus
Commencement Date: 15 December 2026
Location: Taman Connaught, Kuala Lumpur
Employment Type: Full-Time
Location: Taman Connaught, Kuala Lumpur
Employment Type: Full-Time
About UCSI International School:
UCSI International School is committed to providing a holistic and internationally oriented education that develops students academically, personally and socially. We are seeking a highly organised and proactive Academic Administrator to support the smooth and effective administration of academic operations at our Kuala Lumpur campus.
Job Summary:
The Academic Administrator will provide comprehensive administrative support to the academic leadership team, teachers and students. The role involves coordinating academic records, timetables, examinations, meetings, reports and day-to-day academic administration.
The successful candidate should be highly organised, detail-oriented and able to manage multiple priorities in a fast-paced international school environment.
Key Responsibilities:
Academic Administration:
- Provide day-to-day administrative support to the Academic Leadership Team.
- Maintain accurate and up-to-date student academic records and documentation.
- Assist with the preparation, distribution and filing of academic documents, reports and correspondence.
- Coordinate academic calendars, deadlines and key academic activities.
- Assist in maintaining curriculum and subject-related records.
- Support the preparation of student reports, assessment records and academic documentation.
- Ensure academic records and information are maintained accurately and confidentially.
Timetable & Scheduling:
- Assist with the preparation and maintenance of class and teacher timetables.
- Coordinate timetable changes, cover arrangements and room allocations where required.
- Liaise with teachers and relevant departments regarding scheduling matters.
- Ensure timetable and academic information is communicated to relevant stakeholders in a timely manner.
Examinations & Assessments:
- Provide administrative support for internal and external examinations.
- Coordinate examination schedules, venues, invigilation arrangements and related documentation.
- Assist with the collection, checking and filing of assessment and examination results.
- Maintain accurate examination records and ensure deadlines are met.
- Liaise with teachers, students and examination-related personnel when required.
Meetings & Communication:
- Schedule academic meetings and prepare relevant documentation.
- Prepare meeting agendas, minutes and follow-up actions where required.
- Communicate academic-related information to teachers, students and parents professionally.
- Respond to academic administration enquiries and direct matters to the appropriate department or academic leader.
Student & Parent Support:
- Assist students and parents with academic administration enquiries.
- Support processes relating to student subject selection, transfers, academic records and other academic matters.
- Maintain confidentiality when handling student and family information.
- Provide professional and courteous customer service at all times.
Data & Reporting:
- Maintain accurate academic databases, spreadsheets and records.
- Prepare reports and summaries as requested by the Academic Leadership Team.
- Assist with data collection and analysis relating to academic performance and school operations.
- Ensure information is accurately entered and updated in relevant school systems.
General Administration:
- Maintain an organised filing and documentation system for academic records.
- Assist with school events, orientations, enrolment activities and other academic-related programmes.
- Work closely with Admissions, Finance, HR, Student Services and other departments when required.
- Undertake other administrative duties assigned by the Academic Leadership Team or School Management.
Requirements:
- Diploma or Bachelor's Degree in Education, Business Administration, Management, Administration or a related field.
- Minimum 2–3 years of relevant administrative experience, preferably within a school, education or international school environment.
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills in English.
- Proficient in Microsoft Office, particularly Word, Excel and Outlook.
- Ability to manage confidential information professionally.
- Ability to prioritise tasks and work effectively under pressure.
- Strong interpersonal skills with the ability to work collaboratively with teachers, academic leaders, students and parents.
- Experience with school management systems or academic databases will be an advantage.
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