CONSTRUCTION OFFICE MANAGER

Job Scope / Responsibilities

• Manage and oversee the office administration and operational activities of the construction company, ensuring smooth coordination between the office, construction sites, project teams, subcontractors, suppliers and relevant authorities.
• Provide administrative and operational support for construction projects, including project documentation, contracts, progress reports, work schedules, manpower records and site-related correspondence.
• Coordinate closely with Project Managers, Construction Managers, Site Engineers, Site Supervisors and other construction personnel to ensure timely completion of project administrative requirements.
• Maintain and manage construction-related documents, including Project Contracts, LOA, drawings, method statements, site records, progress claims, variation orders, safety documents and other project documentation.
• Monitor project administrative matters, deadlines, submissions and approvals to support the smooth execution of construction works.
• Assist management in coordinating construction manpower, site deployment, worker documentation, work permits, accommodation and other manpower-related matters.
• Liaise with clients, consultants, contractors, subcontractors, suppliers and government authorities on matters relating to construction projects and site operations.
• Prepare and consolidate project reports, meeting minutes, progress updates and other management reports for construction projects.
• Assist the management team in monitoring project progress, construction costs, manpower requirements and administrative issues.
• Ensure proper filing, tracking and updating of all construction project records and documents.
• Support the management in resolving administrative and operational issues arising from construction sites and ongoing building projects.
• Perform other duties and responsibilities related to construction project management and office operations as assigned by the management.

Requirements

• Master’s Degree is REQUIRED in Construction Management, Civil Engineering, Building, Quantity Surveying, Project Management, Engineering Management or a closely related field.
• Minimum 5 years of relevant experience in the construction industry, preferably in a construction office management, project administration or construction management role.
• Strong knowledge of construction project administration, site coordination, project documentation and construction operations.
• Experience working with construction contractors, consultants, subcontractors and relevant authorities.
• Strong organisational, coordination and communication skills.
• Able to manage multiple construction projects and administrative matters simultaneously.
• Good knowledge of construction documentation, project procedures and contractual requirements.
• Proficient in Microsoft Office, including Word, Excel and PowerPoint.
• Able to work independently and coordinate effectively with construction project teams and site personnel.

Preferred Qualifications

• Master’s Degree in Construction Management / Civil Engineering / Building / Engineering Management is strongly preferred.
• Relevant experience with Singapore construction projects will be an advantage.
• Knowledge of Singapore construction industry requirements, procedures and regulatory requirements will be an advantage.