全职 Admin cum Accounts Executive (Property Management) 工作, 薪水, HBMK — Henry Butcher Mont Kiara Federal Territory 公司招聘中 - Ricebowl

Role Summary

This is a full-time, on-site role based in Cheras, Selangor. We are seeking a highly organized and detail-oriented Admin & Accounts Executive to join our on-site property management team. The ideal candidate will be a proactive and versatile professional responsible for ensuring the smooth day-to-day administrative and financial operations of the building. This role serves as a key point of contact for residents and stakeholders, requiring excellent communication skills and a commitment to providing outstanding service.

Key Responsibilities

1. Administrative & Operational Support

• Assist in the overall day-to-day operations of the building management office.
• Perform a wide range of administrative duties, including managing office supplies, handling systematic record management and filing, and ensuring effective information channeling.
• Prepare and distribute notices, agendas, and other relevant documents for council meetings (JMB/MC) and general meetings.
• Attend meetings to accurately record and prepare the minutes for official records.
• Handle various ad-hoc tasks and projects as assigned by the management.

2. Resident & Stakeholder Liaison

• Serve as the first point of contact, attending to all phone calls, walk-in inquiries, emails, and complaints in a professional and timely manner.
• Liaise effectively with owners, tenants, third-party service contractors, bankers, solicitors, building consultants, and local authorities to ensure seamless operations.

3. Accounts & Reporting

• Assist in financial administration, including data entry, documentation, and management of office inventories.
• Drive the collections process by performing regular follow-ups on defaulters and overdue accounts.
• Ensure the timely and accurate submission of monthly management reports.
• Manage the submission and maintenance of digitalization templates as required.

Qualifications & Requirements

• Proven experience in an administrative, accounting, or hybrid role, preferably within the property management or real estate industry.
• Strong proficiency in MS Office Suite (Word, Excel, Outlook).
• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive information with confidentiality and discretion.
• A proactive and independent worker with a customer-centric mindset.