全职 Office Admin Assistant 工作, 薪水 up to MYR 3,500, EQUINE SANCTUARY PTE LTD Johor 公司招聘中 - Ricebowl

About us

EQUINE SMG SDN. BHD. is a dynamic and rapidly growing horse feed supply specialist based in Gelang Patah, Johor. As an established player in the equine nutrition industry, we are dedicated to operational excellence, premium product quality, and superior service delivery across the region.

Our corporate culture is anchored on operational efficiency, mutual respect, and continuous improvement, making us an ideal home for ambitious professionals seeking a stable, forward-thinking, and rewarding career environment.Join us in fueling excellence within the equine industry and build a fulfilling, long-term career with a growing market specialist.

About the role

We are seeking a dedicated and organised Office Admin Assistant to join our team in Gelang Patah, Johor. This is a full-time position that plays a vital role in supporting the smooth operation of our office and ensuring that our administrative functions run efficiently. As an Office Admin Assistant, you will be the backbone of our administrative operations, providing essential support to management and team members across the organisation. This role is crucial to maintaining our professional standards and enabling our business to operate at optimal capacity.

Key responsibilities

Payroll & HR Administration

• Manage end-to-end monthly payroll processing, ensuring 100% accuracy in salaries, allowances, and statutory contributions (KWSP, PERKESO, EIS, and PCB).
• Oversee employee data management, including meticulous tracking of attendance, leave records, expense claims, and the maintenance of up-to-date physical and digital personnel files.
• Facilitate the recruitment lifecycle by posting job advertisements, sourcing and screening candidates, scheduling interviews, and preparing onboarding documentation such as offer letters.

Expat Management & Regulatory Compliance

• Lead the application, tracking, and timely renewal of Director’s Employment Passes and Dependent Passes, liaising directly with immigration authorities.
• Ensure corporate and asset compliance by managing the renewal of critical business licences (including Business Licence, WRT, and DVS) alongside company vehicle documentation (insurance, road tax, permits, and Puspakom inspections).
• Serve as the primary point of contact for professional communications with government departments, external agencies, and corporate vendors.

Finance & Office Operations

• Support the finance function by accurately processing payment vouchers, invoices, delivery orders (DO), accounts payable (AP), accounts receivable (AR), and general ledger entries.
• Supervise day-to-day office operations, including office supply procurement and coordinating with maintenance or facility service vendors.
• Coordinate corporate travel arrangements, managing airfare and hotel bookings for business trips efficiently.

Logistics & Executive Support

• Facilitate smooth logistics operations by closely monitoring inward shipments and collaborating with freight forwarders to ensure seamless customs clearance and documentation flow.
• Provide high-level, confidential administrative support directly to the Managing Director and Directors.
• Execute ad-hoc administrative tasks and special projects as assigned by management.

What we're looking for

Qualifications & Experience

• Possess a Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related discipline.
• Have at least 1 to 2 years of hands-on experience in HR operations, office administration, or a combined executive role.
• Demonstrate familiarity with Malaysian statutory regulations (KWSP, PERKESO, EIS, LHDN) and basic immigration procedures for expatriate passes.

Technical & Financial Skills

• Proficient in Microsoft Office applications (specifically Excel, Word, and PowerPoint) for reporting and data management.
• Equipped with a basic understanding of accounting processes, including handling invoices, payables, and receivables.
• Familiarity with Millions Accounting and Payroll software will be considered a significant advantage.

Soft Skills & Work Attributes

• Exhibit strong organizational skills with a sharp eye for detail and the proven ability to multitask in a fast-paced environment.
• Possess excellent communication, interpersonal, and coordination skills to liaise effectively with external authorities and internal management.
• Demonstrate the ability to work independently with minimal supervision, showcasing strong time-management capabilities.
• Immediate availability or short notice periods will be highly preferred, as we are looking for ready-to-work applicants.

Pay: From RM3,500.00 per month

Benefits:

• Cell phone reimbursement
• Free parking

Work Location: In person