全职 Management Executive 工作, 薪水 up to SGD 4,000, MODULAR DESIGN & BUILD PTE. LTD. East Region (Singapore) 公司招聘中 - Ricebowl

Management Assistant to Director

Company:
Modular Design & Build Pte Ltd

Location:
12 Tampines North Dr. 4, #06-11, Singapore 529435

Salary:
S$3,500 – S$3,800 per month- subjected to your working experience

Employment Type:
Full-Time

Working Hours:
Monday to Friday, 9:00 AM – 6:00 PM

Job Description

We are looking for a highly organised, responsible and proactive

Management Assistant to the Director

to provide direct executive and administrative support to Management.

This role is suitable for someone who is comfortable working closely with the Director, managing multiple priorities, coordinating with different parties and ensuring that matters assigned are properly followed through and completed.

The successful candidate should be independent, dependable and able to exercise good judgement when handling confidential business information.

Key Responsibilities

Manage the Director’s calendar, meetings, appointments and daily schedule

Coordinate and arrange internal and external meetings

Prepare meeting agendas, documents, notes and follow-up action items

Follow up with staff, suppliers, contractors, customers and business partners on behalf of the Director

Monitor tasks assigned by the Director and ensure timely completion

Maintain an organised list of outstanding matters and provide regular progress updates

Assist the Director in prioritising important and urgent matters

Draft and prepare basic correspondence, letters, reports and internal documents

Assist with quotations, supplier enquiries and procurement follow-ups where required

Coordinate with the design, project, procurement, marketing and administrative teams

Assist in arranging customer, supplier and business-partner meetings

Attend meetings together with the Director where required and record key decisions and follow-up actions

Maintain confidential company, customer, supplier and management information

Organise digital and physical documents for easy retrieval

Assist with travel, appointments and business arrangements when required

Ensure that instructions given by the Director are properly communicated to the relevant parties

Proactively identify delays, outstanding matters or potential problems and highlight them to the Director

Carry out other reasonable duties required to support the Director and Management

Key Expectations

This position requires someone who is able to take ownership of assigned matters.

The successful candidate should be able to:
Follow up → confirm → update → complete

The Director should not need to repeatedly follow up on the same task.

You will be expected to maintain clear communication, keep accurate records and provide timely updates when matters cannot be completed according to schedule.

Requirements

Minimum Diploma or Degree

in Business Administration, Management, Communications or a related discipline

Preferably 2–5 years of experience as a Personal Assistant, Executive Assistant, Administrator, Coordinator or similar position. Fresh Graduate are welcomed.

Strong organisational and time-management skills

Good written and verbal communication skills

Able to work independently with minimal supervision

Able to handle multiple tasks and priorities simultaneously

Strong follow-up and coordination ability

Comfortable communicating with senior management, clients, suppliers and external parties

Proficient in Microsoft Office, email, spreadsheets and common digital applications

Comfortable learning and using AI productivity tools where appropriate

Able to handle confidential and commercially sensitive information professionally

Experience in interior design, renovation, construction, property, procurement or SME environments will be an advantage

Candidate Profile

We are looking for someone who is:
Responsible • Organised • Proactive • Resourceful • Discreet • Detail-Oriented • Accountable

This position is suitable for a candidate who enjoys being involved in different areas of a growing business and wants to develop into a trusted executive support role working directly with Management.

Career Development

The successful candidate will have opportunities to gain exposure to:

Business operations

Procurement and supplier management

Interior design and renovation

Product development

Digital marketing

Customer relationship management

Business planning and management

Strong performers may progress into an

Executive Assistant, Senior Executive Assistant, Business Operations Executive or Management Support role

as the organisation grows.

At

Modular Design & Build

, we believe good design and efficient space begins with understanding how people truly want to live.

We are building a team of designers, coordinators and creative professionals who want to do more than simply follow a standard renovation formula. Here, your ideas, experience and creativity are part of the process.

Our role is to listen to each homeowner’s vision, develop their ideas into practical and thoughtful solutions, and work together as a team to bring those ideas to life.

We want people who enjoy solving problems, creating better spaces and seeing their work become a real home for someone.

If you want to design with purpose, grow with a team and help turn homeowners’ ideas into reality, we would like you to build with us.