全职 Administrative Executive 工作, 薪水 up to MYR 3,000, NAZELIA AESTHETICS SDN BHD (DR NAZELIA CLINIC) Federal Territory 公司招聘中 - Ricebowl

Responsibilities

Clinic Operations & Inventory 

• Maintain stock levels for consumables and cosmetics, perform regular counts, and record stock movements. Raise purchase requests and follow up with suppliers to avoid shortages. 
• Track expiry dates and ensure proper storage of inventory items. Implement simple controls to reduce waste and missing items. 
• Use basic stock systems or spreadsheets to generate inventory reports for management. Provide weekly stock summaries and reorder suggestions.

Admin & Reporting 

• Prepare daily and weekly clinic reports including appointment numbers, revenue summaries, and stock usage. Share concise updates with the clinic manager. 
• Support simple HR tasks like staff rota coordination and attendance logging. Assist with basic procurement and vendor communication. 
• Keep the reception area and patient records organised, and maintain confidentiality at all times. Help improve small processes that make daily work easier.

Requirements

Qualifications & Experience 

• Minimum of 2 years working experience in an administrative or clinic support role, preferably in healthcare or retail. Experience should include front-desk and basic stock handling responsibilities. 
• Diploma or equivalent in business administration, medical administration, or related fields is preferred but not mandatory. Practical experience with clinic routines is valued. 
• Willingness to work flexible clinic hours when required and attend briefings with the clinical team. A warm, professional presentation is important.

Hard Skills & Knowledge 

• Solid skills in MS Excel and Google Sheets for reporting and stock tracking. Ability to build and maintain simple inventory spreadsheets is required. 
• Familiarity with appointment booking systems, POS, or clinic software is an advantage. Comfortable learning new clinic systems quickly. 
• Basic cash handling and reconciliation experience. Able to prepare clear daily sales and stock summaries for management review.

Soft Skills & Qualities 

• Strong communication and friendly patient-facing manner. Able to manage multiple enquiries calmly during busy periods. 
• Good attention to detail and dependable follow-through on orders and admin tasks. You keep promises and meet deadlines consistently. 
• Organised, proactive, and comfortable suggesting small improvements. Works well within a small team and supports clinicians and colleagues.

Love organised workflows and calm patient moments? Working with us at NAZELIA AESTHETICS SDN BHD (DR NAZELIA CLINIC) means you join a close-knit clinic that cares for clients with professional aesthetics and personalised service.

As an Administrative Executive you will build smooth front-desk and inventory systems that keep appointments on time and supplies available. This role helps us scale appointment flow and clinic reliability so our team can focus on patient care.

Your Growth & Impact 

• Develop practical clinic admin skills that prepare you for senior clinic or office roles in healthcare. Gain hands-on exposure to patient intake and inventory systems. 
• Expand your professional network by coordinating across clinicians, suppliers, and service partners. Build relationships that strengthen your clinic operations experience. 
• Strengthen technical skills in MS Excel and stock tracking that are directly transferable to larger healthcare settings. Improve your ability to manage clinic KPIs and daily reports. 
• Lead small process improvements and receive mentorship from clinic managers. Grow into a trusted point person for day-to-day clinic reliability.