全职 Accounts and Administrative Clerk 工作, 薪水 up to MYR 4,000, KP Lu & Tan WP Kuala Lumpur 公司招聘中 - Ricebowl

* Education: Minimum LCCI, Certificate, or Diploma in Accounting, Finance, Business Administration, or a related discipline.

* Experience:At least 2 to 3 years of working experience in accounting and admin.Prior experience working in a law firm is highly preferred due to the familiarity required with Client/Office account separation and legal disbursements.

* Technical Skills:

Experience withCoreMatter* is a significant advantage. (Training will be provided for candidates with strong general accounting software skills).

* Solid Microsoft Office skills (Excel for reporting, Word for formal letters).

* Legal Accounting & Financial Duties:

* CoreMatter Management: Utilize CoreMatter (legal practice management and accounting software) for daily data entry, managing ledgers, and maintaining accurate financial records.

* External Liaison: Act as the primary point of contact to liaise with the firm’s account-holding banks, external accountants, and auditors to resolve account-related matters, facilitate smooth audits, and ensure accurate tax submissions.

* Strict Account Segregation:Manage and maintain up-to-date ledgers for both the firm’sOffice AccountandClient Account strictly in accordance with Bar Council/Solicitors' Account Rules.

* Invoicing & Receipts: Prepare, issue, and track tax invoices (Fee Notes) for professional legal fees and disbursements through CoreMatter. Issue official receipts for all incoming funds.

* Disbursement Management: Process and record daily operational and file-specific disbursements (e.g., stamping fees, land search fees, bankruptcy searches, court e-filing fees, and courier charges).

* Bank Reconciliations: Perform monthly bank reconciliations for all firm bank accounts to ensure zero discrepancies, particularly regarding client trust funds.

* Accounts Payable & Receivable: Monitor aging reports, follow up on outstanding client payments, and ensure timely payment to vendors, utility providers, and dispatch services.

* Petty Cash: Manage and disburse petty cash, ensuring all claims are supported by valid physical receipts and properly logged.

* Legal Administration & Office Support:

* File Management: Handle the complete lifecycle of physical and electronic legal files, including opening new files (KYC/conflict checks logging), maintaining indexing systems, and safely archiving or destroying closed files.

* Logistics & Dispatch Coordination: Schedule and coordinate the firm's dispatch riders or external courier services for the urgent delivery of legal documents to courts, banks, land offices, or other law firms.

* Front Desk & Client Relations: Answer the firm’s mainline, screen and route calls to the respective partners/lawyers, take accurate messages, and warmly receive clients arriving for meetings or document sign-offs.

* Meeting Room Management: Manage the booking schedule for the firm's meeting rooms and ensure they are clean, prepared, and supplied with refreshments prior to client meetings.

* Office Maintenance: Monitor and restock office supplies, A4 paper, printer toner, and pantry items. Ensure office equipment is well-maintained and call for servicing when required.

* General Support: Assist lawyers and conveyancing/litigation clerks with ad-hoc administrative tasks, such as binding documents, mass photocopying, and sorting incoming mail.

* Language Proficiency: Strong command of written and spoken English and Bahasa Malaysia. (Ability to speak Mandarin or Cantonese is an added advantage).

* Soft Skills:

* High Integrity & Confidentiality: Absolute discretion when handling sensitive legal documents and client trust funds.

* Meticulous: Extreme attention to detail for banking matters and ledger entries.

* Professional Communication: Capable of communicating effectively and professionally with bank managers, external auditors, and senior accountants.

• * Statutory Contributions (EPF
• SOCSO
• EIS).
• * Annual leave and Medical leave entitlements.
• * Medical/Outpatient claim allowance.
• * Year-end performance bonus.
• * Convenient office location (Mid Valley) with direct access to public transport (KTM/LRT)
• retail
• and dining amenities.
• * A professional
• respectful
• and supportive working culture at KP Lu & Tan.