- Hong Kong Hong Kong
全职 Personal Assistant 工作, 薪水, HONG KONG FINANCE COMPANY LIMITED Hong Kong 公司招聘中 - Ricebowl
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职位描述
岗位职责
We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive executive and administrative support to senior leadership. In this pivotal role, you will manage complex daily calendars, streamline high-level correspondence, facilitate seamless domestic and international travel logistics, and serve as a reliable gatekeeper for incoming requests. Working closely with internal stakeholders and external partners, you will play a critical role in optimizing operational efficiency, ensuring timely execution of key priorities, and maintaining strict confidentiality across all professional and personal matters to support business objectives.
Responsibilities:
Plan and oversee frequent, complex international personal and business travel arrangements, including commercial flights, private charters, ground transportation, luxury hotel accommodations, visas, and seamless daily itineraries.
Efficiently manage the Director’s personal appointments, family calendar, household administrative matters, and ad-hoc personal tasks with absolute discretion.
Continuously monitor travel and event schedules, anticipate potential disruptions or edge cases, and deliver swift, effective contingency solutions before issues arise.
Establish clear, periodic briefing mechanisms (e.g., brief daily syncs, real-time status alerts) to provide total visibility over business and personal logistics.
Organize executive meetings, produce precise and actionable meeting minutes, draft official correspondence, and prepare analytical reports for executive leadership.
Leverage advanced AI tools (e.g., Gemini, Perplexity) to synthesize complex information, extract insights, and draft initial proposals—subsequently performing rigorous fact-checking to deliver high-quality, actionable recommendations.
Qualifications & Personal Attributes:
Minimum 5 years of proven experience as a Personal Assistant, Executive Secretary, or Senior EA supporting C-suite executives or High-Net-Worth Individuals (HNWIs).
Solid track record in complex global travel management; deep familiarity with luxury hospitality networks, VIP concierge services, and agency platforms.
Proficient in using generative AI applications to optimize daily workflows, analyze data, and create impactful executive summaries, with strong awareness of corporate data privacy.
Exceptional verbal and written English and Cantonese (Mandarin is a strong plus). Outstanding mental agility, able to communicate key points crisply and concisely under high pressure.
High emotional intelligence, meticulous attention to detail, proactive mindset, and strict adherence to confidentiality.
Full-time
Responsibilities:
Plan and oversee frequent, complex international personal and business travel arrangements, including commercial flights, private charters, ground transportation, luxury hotel accommodations, visas, and seamless daily itineraries.
Efficiently manage the Director’s personal appointments, family calendar, household administrative matters, and ad-hoc personal tasks with absolute discretion.
Continuously monitor travel and event schedules, anticipate potential disruptions or edge cases, and deliver swift, effective contingency solutions before issues arise.
Establish clear, periodic briefing mechanisms (e.g., brief daily syncs, real-time status alerts) to provide total visibility over business and personal logistics.
Organize executive meetings, produce precise and actionable meeting minutes, draft official correspondence, and prepare analytical reports for executive leadership.
Leverage advanced AI tools (e.g., Gemini, Perplexity) to synthesize complex information, extract insights, and draft initial proposals—subsequently performing rigorous fact-checking to deliver high-quality, actionable recommendations.
Qualifications & Personal Attributes:
Minimum 5 years of proven experience as a Personal Assistant, Executive Secretary, or Senior EA supporting C-suite executives or High-Net-Worth Individuals (HNWIs).
Solid track record in complex global travel management; deep familiarity with luxury hospitality networks, VIP concierge services, and agency platforms.
Proficient in using generative AI applications to optimize daily workflows, analyze data, and create impactful executive summaries, with strong awareness of corporate data privacy.
Exceptional verbal and written English and Cantonese (Mandarin is a strong plus). Outstanding mental agility, able to communicate key points crisply and concisely under high pressure.
High emotional intelligence, meticulous attention to detail, proactive mindset, and strict adherence to confidentiality.
Full-time
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