全职 Project - Administrative Executive 工作, 薪水 up to SGD 3,000, DP ARCHITECTS PTE LTD. Central Region (Singapore) 公司招聘中 - Ricebowl

Job Description

JOB SUMMARY:
The Project & Administrative Executive supports the smooth operation of office activities by providing comprehensive day-to-day administrative, coordination and operational support across departments. The role is responsible for ensuring the efficient execution of administrative processes, project coordination activities, internal communications, and day-to-day operational requirements. The incumbent serves as a key liaison between Project Leaders, team members, and corporate support functions, facilitating smooth workflows and timely follow-up of project deliverables.

JOB RESPONSIBILITIES:
Administrative Support

• Provide comprehensive administrative and operational support to business unit and project teams to ensure smooth day-to-day operations.

• Coordinate meeting logistics, including scheduling, meeting room bookings, attendance tracking and refreshment arrangements.

• Maintain and update contact databases, distribution lists, records, and administrative documentation to ensure data accuracy and accessibility.

• Process and monitor expense claims and invoices in a timely and accurate manner.

• Coordinate procurement activities, including purchase requisitions, purchase orders and invoice processing.

• Maintain effective filing systems, records management practices, and document control processes in accordance with company policies and compliance requirements.

• Support the coordination of corporate events, workshops, and company functions.

• Provide general administrative support and undertake additional responsibilities as assigned.

Project Coordination and Administration

• Coordinate project meetings, workshops, presentations, and other project-related activities, ensuring effective communication and follow-up of action items.

• Monitor project teams' attendance, leave records, and other administrative matters. 

• Provide administrative support to project teams, including maintaining attendance records, leave tracking, and other team administration matters.

• Coordinate travel arrangements for project team members, including flight bookings, accommodation, and transportation where required.

• Facilitate onboarding arrangements for new project team members, including workspace preparation and administrative support.

• Organise and coordinate team-building activities.

• Identify and contribute to process improvements that enhance administrative efficiency, project coordination, and team effectiveness.
  

KEY COMPETENCIES:

• Strong administrative and organisational skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).

• Ability to manage multiple priorities and meet deadlines.

• Collaborative team player with a positive attitude.

• Professional, service-oriented, and proactive approach to work.
  

PREFERRED QUALIFICATIONS & EXPERIENCE

• Diploma or Degree in Business Administration, Management, Project Administration, or a related discipline.

• Minimum 3-5 years of administrative experience in a corporate or professional services environment.