全职 Senior - HR - Admin Executive 工作, 薪水 up to MYR 6,500, EUREKA LIGHTING SDN. BHD. Johor 公司招聘中 - Ricebowl

1. Job Summary

The Senior HR Executive is responsible for managing and coordinating daily human resource operations, ensuring compliance with applicable Malaysian labour laws and company policies. The role covers recruitment and selection, payroll and benefits administration, employee relations, performance management, training and development, HR documentation, and employee engagement.

The Senior HR Executive will work closely with management and department heads to support manpower planning, improve HR processes, maintain a productive workforce, and align HR initiatives with the company's business objectives.

2. Key Responsibilities

A. Recruitment and Manpower Planning

• Coordinate manpower planning and recruitment activities based on the company's operational requirements.
• Prepare and publish job advertisements through appropriate recruitment channels.
• Screen applications, arrange interviews, conduct preliminary interviews, and coordinate candidate selection.
• Manage the onboarding process, employment documentation, and orientation for new employees.
• Monitor recruitment progress and maintain an updated recruitment database.
• Support workforce planning for production, technical, administrative, and management positions.

B. HR Operations and Administration

• Maintain accurate and up-to-date employee records, personnel files, and HR databases.
• Prepare employment contracts, confirmation letters, promotion letters, transfer letters, warning letters, and other HR-related documents.
• Administer employee attendance, leave, overtime, shift arrangements, and other HR operational matters.
• Coordinate employee confirmation, probation reviews, contract renewals, transfers, promotions, and resignations.
• Ensure proper documentation and confidentiality of employee information.
• Review and improve HR procedures, forms, policies, and administrative processes.

C. Payroll and Compensation & Benefits

• Coordinate monthly payroll processing, including attendance, overtime, allowances, deductions, and other payroll-related information.
• Ensure the timely and accurate administration of statutory contributions and deductions, including EPF, SOCSO, EIS, and PCB/MTD, as applicable.
• Coordinate employee benefits, medical claims, insurance, allowances, and other compensation-related matters.
• Liaise with Finance and relevant authorities to resolve payroll and statutory contribution issues.
• Maintain payroll records and ensure the confidentiality and accuracy of payroll information.

D. Employee Relations and Industrial Relations

• Handle employee enquiries, grievances, disciplinary matters, and workplace conflicts professionally and confidentially.
• Assist in conducting domestic inquiries, disciplinary investigations, and the preparation of relevant documentation, where appropriate.
• Advise department heads on HR policies, employee conduct, attendance, performance issues, and disciplinary procedures.
• Promote effective communication and positive working relationships between employees and management.
• Support employee engagement initiatives and activities to improve morale, retention, and workplace satisfaction.
• Assist management in handling employee complaints and employment-related disputes in accordance with applicable laws and company procedures.

E. Labour Law Compliance

• Ensure HR policies and practices comply with applicable Malaysian employment legislation, including the Employment Act 1955, Industrial Relations Act 1967, Employees Provident Fund Act 1991, Employees' Social Security Act 1969, and Employment Insurance System Act 2017, as applicable.
• Monitor changes in employment legislation and advise management on necessary policy and procedural updates.
• Ensure compliance with applicable requirements relating to working hours, overtime, rest days, public holidays, annual leave, sick leave, maternity leave, paternity leave, and other statutory entitlements.
• Maintain proper employment records and statutory documentation.
• Coordinate with relevant government agencies, including JTKSM, EPF, SOCSO, and LHDN, when required.
• Support the preparation of HR documentation for internal reviews, audits, and government inspections.

F. Performance Management and Employee Development

• Coordinate employee performance appraisal exercises and follow up with department heads on completion.
• Assist in monitoring probationary employees' performance and confirmation recommendations.
• Identify training needs in consultation with department heads and coordinate relevant training activities.
• Support the implementation of employee development, career progression, succession planning, and talent retention initiatives.
• Maintain training records and monitor training effectiveness.
• Assist in developing HR initiatives to improve employee productivity, competency, and performance.

G. Foreign Worker and Expatriate Administration

• Coordinate work permit, Employment Pass, and other relevant immigration documentation for foreign employees, where applicable.
• Monitor permit expiry dates and coordinate timely renewals, cancellations, transfers, and related submissions.
• Liaise with relevant authorities, agencies, and service providers on immigration matters.
• Maintain accurate records of foreign employees' employment and immigration status.
• Ensure that relevant employment and immigration requirements are followed.

H. HR Reporting and Process Improvement

• Prepare periodic HR reports covering headcount, recruitment, turnover, absenteeism, overtime, payroll costs, and other HR indicators.
• Analyse HR data and highlight workforce trends, operational issues, and areas requiring management attention.
• Support manpower cost monitoring and HR budget preparation.
• Recommend improvements to HR policies, systems, workflows, and employee management practices.
• Assist in implementing HR systems, digitalisation initiatives, and continuous improvement projects.
• Perform other HR-related duties as assigned by management.

Qualifications and Requirements

• Diploma in Human Resource Management, Business Administration, or a related discipline.
• At least 4–6 years of relevant HR experience, preferably in a manufacturing or industrial environment.
• Good knowledge of Malaysian employment legislation and statutory requirements.
• Practical experience in recruitment, payroll coordination, employee relations, HR administration, and performance management.
• Familiarity with EPF, SOCSO, EIS, PCB/MTD, and relevant government systems.
• Experience handling foreign worker or expatriate administration will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and HR information systems.
• Good written and verbal communication skills in English and Bahasa Malaysia. Mandarin proficiency is an advantage, particularly in a multilingual working environment.
• Strong organisational, analytical, problem-solving, and interpersonal skills.
• Able to work independently, manage multiple priorities, and maintain confidentiality.
• Proactive, responsible, detail-oriented, and capable of working effectively with employees at all levels.

Pay: RM2,900.00 - RM6,500.00 per month

Work Location: In person