- Pasir Ris East Region (Singapore) Singapore
全职 Sales Administrator 工作, 薪水 up to SGD 3,500, GENII IDEAS (S) PTE. LTD. East Region (Singapore) 公司招聘中 - Ricebowl
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职位描述
岗位职责
1. Order & Quotation Management
Processing Sales Orders:
Quotation Preparation: Assisting sales engineers and managers in preparing formal sales quotes, commercial proposals, and tender submissions.
Contract Administration: Tracking contract status, obtaining necessary corporate sign-offs/approvals, and ensuring proper documentation for client files.
2. Customer & Vendor Liaison
First Point of Contact: Handling incoming inquiries via phone/email, resolving minor administrative issues, and routing qualified leads or complex technical queries to the appropriate account manager.
Customer Master Data: Registering new accounts, setting up vendor profiles, and maintaining updated client contact, billing, and shipping details in the system.
Post-Order Support: Providing status updates on order fulfillment, delivery lead times, and shipping schedules to clients.
3. ERP & CRM System Maintenance
Data Entry & Integrity: Updating CRM pipelines (opportunities, lead stages, expected close dates) and keeping the ERP system (e.g., SAP, Salesforce, or local accounting software) accurate.
Inventory & Lead Time Checks: Coordinating with warehouse or procurement teams to verify stock availability and lead times before committing delivery dates to customers.
Sales Records Archiving: Filing signed delivery orders (DOs), invoices, and supplier acknowledgments systematically for audit and reference purposes.
4. Sales Reporting & Operational Support
Sales Analytics & Reports: Generating weekly or monthly reports on sales performance, backlog status, pending quotations, and revenue forecasts for management review.
Commission & Target Tracking: Maintaining logs of completed billing and collections to support commission calculations and target tracking.
Team Coordination: Scheduling client meetings, organizing internal sales reviews, and preparing necessary collateral or presentation decks.
5. Invoicing & Finance Coordination
Billing Alignment: Coordinating with the Accounts Receivable (AR) / Finance team to issue tax invoices upon delivery or completion of milestones.
Credit Control Assistance: Monitoring overdue accounts, flagging payment holds, and sending gentle payment reminders to clients when necessary.
Processing Sales Orders:
Quotation Preparation: Assisting sales engineers and managers in preparing formal sales quotes, commercial proposals, and tender submissions.
Contract Administration: Tracking contract status, obtaining necessary corporate sign-offs/approvals, and ensuring proper documentation for client files.
2. Customer & Vendor Liaison
First Point of Contact: Handling incoming inquiries via phone/email, resolving minor administrative issues, and routing qualified leads or complex technical queries to the appropriate account manager.
Customer Master Data: Registering new accounts, setting up vendor profiles, and maintaining updated client contact, billing, and shipping details in the system.
Post-Order Support: Providing status updates on order fulfillment, delivery lead times, and shipping schedules to clients.
3. ERP & CRM System Maintenance
Data Entry & Integrity: Updating CRM pipelines (opportunities, lead stages, expected close dates) and keeping the ERP system (e.g., SAP, Salesforce, or local accounting software) accurate.
Inventory & Lead Time Checks: Coordinating with warehouse or procurement teams to verify stock availability and lead times before committing delivery dates to customers.
Sales Records Archiving: Filing signed delivery orders (DOs), invoices, and supplier acknowledgments systematically for audit and reference purposes.
4. Sales Reporting & Operational Support
Sales Analytics & Reports: Generating weekly or monthly reports on sales performance, backlog status, pending quotations, and revenue forecasts for management review.
Commission & Target Tracking: Maintaining logs of completed billing and collections to support commission calculations and target tracking.
Team Coordination: Scheduling client meetings, organizing internal sales reviews, and preparing necessary collateral or presentation decks.
5. Invoicing & Finance Coordination
Billing Alignment: Coordinating with the Accounts Receivable (AR) / Finance team to issue tax invoices upon delivery or completion of milestones.
Credit Control Assistance: Monitoring overdue accounts, flagging payment holds, and sending gentle payment reminders to clients when necessary.
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