全职 Administrative specialist (Human resource) 工作, 薪水 up to MYR 9,000, LC X JE 公司招聘中 - Ricebowl

We are seeking an experienced Administrative Specialist / Assistant to support the establishment and operations of a new battery manufacturing facility. This role will work closely with management, government agencies, external consultants, China-based colleagues, and clients to ensure smooth coordination of administrative, regulatory, and project-related activities.

The ideal candidate should be proficient in Mandarin, have experience handling government-related applications and documentation, and be comfortable travelling to Singapore when required to support business and project activities.

Key Responsibilities1. Government & Regulatory Application Support

• Manage and coordinate applications for necessary permits, licenses, and approvals required for factory establishment and operations.
• Liaise with relevant government authorities, agencies, and external consultants on regulatory requirements.
• Prepare, review, and submit required documentation for factory opening, business operations, and compliance matters.
• Assist in coordinating environmental impact assessments (EIA) and other regulatory assessments.
• Track application progress and follow up with relevant parties to ensure timely approvals.

2. Project Coordination & Monitoring

• Support management in monitoring the progress of factory setup and development projects.
• Maintain project timelines, status reports, and follow-up action items.
• Coordinate communication between internal teams, contractors, consultants, and external stakeholders.
• Assist in arranging meetings, preparing reports, and documenting project updates.

3. Administrative & Management Support

• Provide daily administrative support to management and project teams.
• Handle documentation, filing, records management, and official correspondence.
• Assist with scheduling meetings, travel arrangements, and coordination of business activities.
• Support the onboarding and coordination of China-based employees, visitors, and clients.

4. Mandarin Communication & China Team Coordination

• Act as a communication bridge between local teams and China colleagues/clients.
• Translate and coordinate business documents, emails, and communications when required.
• Assist China colleagues and clients during visits, including transportation arrangements and coordination.

5. Travel & Logistics Support

• Drive to Singapore when required to pick up and send China colleagues, clients, or business visitors.
• Coordinate transportation, accommodation, and local arrangements for overseas visitors.
• Support business trips and site visits.

6. HR & Employee Administration Support

• Assist with HR-related matters including employee documentation, onboarding, and administration.
• Support work permit, visa, and related employment applications.
• Maintain employee records and ensure compliance with local requirements.
• Provide support for HR processes during company expansion.

Pay: RM4,000.00 - RM9,000.00 per month

Work Location: In person