全职 Admin - Operations Executive 工作, 薪水 up to SGD 3,000, CANADIAN EDUCATION COLLEGE PTE. LTD. Central Region (Singapore) 公司招聘中 - Ricebowl

Job Summary

Responsible for the daily administrative and operational support ofthe institution, including Student’s Pass applications, student contracts, FeeProtection Scheme (FPS) administration, student P-file maintenance and EduTrustdocumentation. Works closely with the academic, Sales and management teams to keep operations running smoothly andcompliant.

1. Student’s Pass Application and SOLARSystem

•        Prepareand submit Student’s Pass applications, renewals, amendments and cancellationsthrough ICA’s SOLAR system.

•        Collectand check supporting documents from students and agents, and follow up onapplication status.

•        TrackStudent’s Pass expiry dates and remind students in advance.

•        Reportstudent status changes (withdrawal, deferment, completion, non-attendance) tothe relevant authorities on time.

•        Supportattendance monitoring and flag students at risk of non-compliance to thesupervisor.

2. Student Contracts

•        Prepareand issue student contracts using approved templates.

•        Explainkey contract terms (fees, refund policy, course details) to students andagents.

•        Makesure contracts are properly signed, dated and filed before the course starts.

3. Fee Protection Scheme (FPS)

•        HandleFPS enrolment and related documentation for international students.

•        Coordinatewith the finance team and the FPS provider on payments, refunds and records.

•        KeepFPS records complete and ready for audits.

4. EduTrust Documentation and P-fileManagement

•        Create,update and maintain student P-files, including application forms,identification and academic documents, signed contracts, fee records, Student’sPass documents and attendance records.

•        Carryout regular P-file checks to make sure files are complete and consistent withthe student management system.

•        Supportpreparation of records and evidence for CPE/SSG audits and EduTrustassessments.

•        Followup on corrective actions arising from audit findings.

5. Student Registration and Records

•        Processstudent enrolment, registration, course changes, deferments, withdrawals andgraduation.

•        Updatethe student management system accurately and handle personal data in line withPDPA.

•        Prepareofficial letters, certificates and transcripts as required.

6. Operations Support

•        Coordinatewith the academic team on class schedules, classroom arrangements andattendance records.

•        Handlestudent and parent enquiries on administration, visas, fees and policies.

•        Supportstudent events, orientation and other operational activities.

•        Manageoffice supplies, vendors and general office administration.

•        Prepareregular reports on enrolment, visa status and attendance for management.

•        Performother duties assigned by management.