居家办公 Sales Support - Executive Assistant 工作, 薪水 up to HKD 35,000, Hubbis Hong Kong 公司招聘中 - Ricebowl

About Hubbis

Hubbis is a B2B media, events and intelligence platform for Asia's wealth management and private banking industry. We connect asset managers with the gatekeepers, fund selectors, DPM teams and family offices who allocate client capital across Singapore, Hong Kong and Southeast Asia.

Our formats include the In Focus forums, Five in Focus webinars, Investment Leaders' Dinners, roundtable lunches and the Wealtra CPD platform.

The role

You will be the right hand to our Managing Director, Investments, who leads relationships with global asset managers and a busy regional events calendar. The desk covers Singapore, Hong Kong, Bangkok, Manila, Mumbai and Kuala Lumpur.

Your job is to keep the pipeline moving, the diary under control and every event in front of the right audience. Much of the value we deliver depends on who is in the room, so audience curation and gatekeeper relationships sit at the heart of this role.

Key responsibilities

Audience curation

• Build targeted attendee lists for each event, matched to the partner's product and the session theme
• Segment audiences by role: DPM, private bank gatekeepers, advisory, next gen, wealth tech and ILP
• Screen registrations so every seat goes to a relevant allocator, not just a warm body
• Track attendance history across series to spot new faces, returning regulars and gaps in coverage
• Keep contact records clean: names, titles, firms, moves between banks

Gatekeeper liaison

• Act as a trusted point of contact for fund selectors, DPM heads and investment teams at private banks, family offices and platforms
• Handle invitations, confirmations and follow-ups with a light, respectful touch
• Gather feedback after events on which managers attendees want to hear more from
• Arrange warm introductions and follow-up meetings between gatekeepers and asset manager partners
• Understand and respect each bank's compliance and engagement rules

Pipeline and CRM

• Maintain prospect trackers covering fund selectors, DPM teams and UK and global asset managers
• Log meeting outcomes and flag leads that have gone quiet
• Capture inbound referrals from colleagues so nothing falls through the gaps

Diary and meetings

• Manage a busy calendar across multiple Asian time zones
• Prepare short pre-meeting briefs covering firm background, AUM, key people and past touchpoints
• Draft follow-up emails for review

Inbox management

• Triage a high-volume inbox daily, flagging what needs a personal reply and what you can handle directly
• Draft responses to routine requests from partners, attendees and colleagues for review
• Track open threads and chase replies so no partner or gatekeeper is left waiting
• File and label correspondence so key conversations are easy to find

Event coordination

• Support delivery of In Focus forums, Five in Focus webinars, roundtable lunches and leaders' dinners
• Liaise with venues, partners and speakers on logistics
• Produce branded invitations and event materials to Hubbis design standards

Research and content support

• Desk research on asset managers, private banks and fund distribution rules in the region
• Help prepare panel questions, interview briefs and partner materials

Working with the Head of Content

• Act as the link between the Investments team and our Head of Content
• Coordinate interviews, panel line-ups and thought leadership pieces with asset manager partners
• Gather speaker bios, headshots, approvals and compliance sign-offs to deadline
• Help shape event themes and session topics so content and audiences stay aligned
• Track content deliverables owed to partners and make sure they land on time

About you

• 3+ years in a sales support, EA, client relations or events role, ideally in asset management, private banking or financial media
• Knowledge of the Asia private wealth space is preferred but not essential
• Confident, polished communicator with senior investment professionals
• Highly organised. You close loops without being chased
• Clear, concise writer with good judgement on tone
• Strong with Google Workspace, Outlook and Excel, and comfortable using AI tools for research and admin
• Discreet with client information and relationships
• Mandarin or another regional language is an advantage

What we offer

• Close work with a senior leader and direct exposure to the region's leading asset managers and private banks
• Variety across events, research and business development
• A clear path into business development, audience development or event production
• Competitive salary based on experience

Pay: From $35,000.00 per month

Benefits:

• Professional development
• Work from home

Experience:

• Sales support / Executive Assistant: 3 years (Required)

Language:

• English (Required)
• Mandarin or Cantonese (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Hong Kong