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全职 Admin Executive - Early Intervention Centre 工作, 薪水, SPD East Region (Singapore) 公司招聘中 - Ricebowl

Admin Executive - Early Intervention Centre

SPD

全职

Bedok, East Region (Singapore)

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工作地点

  • Bedok East Region (Singapore) Singapore

职位描述

岗位职责

SPD@Bedok

Administration:

  • Assist the Assistant/Centre Manager and other key staff in overseeing the administration and ensuring the smooth operation of early intervention at SPD@Bedok.
  • Manage the general administration of the programme in the areas of database management, financial management and procurement processes.
  • Ensure timely and accurate reporting of all yearly reports and musters to internal and external stakeholders
  • Respond through email/phone/meetings to the various stakeholders' queries regarding administrative processes.
  • Prepare or assist with the preparation of scheduled and/ad-hoc reports pertaining to the programme.
  • Assist in the implementation of established operational policies and procedures within the programmes.
  • Assist in periodical revision of administrative processes (SOP) when necessary.
  • Execute and adhere to the organisational's Data Protection Policy and its requirements.
  • Other services such as:
  • administrative, data entry and operations support
  • requesting and maintaining office supplies
  • participating in events organised / supported by SPD as when required
  • to coordinate all maintenance issues of the centre with the assigned technicians/companies
  • liaise with team members on administrative support
  • coordination of training programmes
  • attend and contribute regularly to the following
  • staff meetings; any other meetings as and when necessary

Stakeholder Engagement:

  • Interact with caregivers face-to-face, on the phone, and through email on a regular basis and manage each case in the best interests of the programme and the client. Ensure periodic updates of caregiver / client information in relevant databases.
  • Understand caregiver's needs, provide relevant information and address caregiver's queries in a professional and friendly manner.
  • Serve as the point of direct administrative contact and liaise with external institutions such ECDA, NCSS, VWOS, SG Enable, when needed.
  • Participate in Quality Improvement (QI) projects and workgroups in the programme, where needed.

Needs Of New Staff (volunteers, interns):

  • Assist the Assistant/Centre Manager in providing information (policies and procedures, etc.) to new staff (interns, volunteers) in the programme.

Professional / Staff Development

  • Attend relevant training and courses.
  • To be involved in networking with other stakeholders/community organisations.
  • To participate in events organised / supported by SPD as required.

Other Activities

  • As may be assigned from time to time by Centre Manager, Assistant Director or Director, Children Services.

Requirements

  • Diploma or Degree graduates in Early Childhood Intervention (Special Needs) or related field such as Special Education, Psychology and Early Childhood Education
  • Specialist Diploma in Early Childhood Intervention (Special Needs) is an added advantage
  • Strong interest in working with children with developmental/ special needs
  • Good communication and interpersonal skills as well as being a team player

重要安全守则

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