居家办公 Accounts Payable Executive 工作, 薪水 up to MYR 2,800, FI Woodfire Pte Ltd 公司招聘中 - Ricebowl

Job Purpose:

To manage the end-to-end Accounts Payable function for Hey Co Group and its entities, ensuring suppliers are paid accurately and on time, expenses are correctly recorded, and strong controls are in place over every outgoing payment.

Responsibilities:

1. Invoice Processing

• Receive, verify and post supplier invoices into Xero for all entities and outlets
• Perform 3-way matching of invoices against purchase orders and delivery orders / goods received from outlets
• Check that invoices are valid tax invoices for GST input tax claims, and are coded to the correct entity, outlet and expense account
• Follow up with outlet managers and suppliers on missing documents, price variances, short deliveries and credit notes

2. Payments

• Prepare weekly / scheduled payment runs, payment vouchers and GIRO / bank transfers for approval
• Ensure payments follow agreed supplier credit terms and the approval matrix
• Process staff expense claims and reimbursements, and monitor outlet petty cash replenishment
• Prepare payroll-related payment transactions as instructed by Finance and HR

3. Supplier Management

• Maintain an accurate supplier master list, including payment terms and bank details
• Verify any change in supplier bank details directly with the supplier before updating, to prevent payment fraud
• Reconcile monthly supplier Statements of Account and resolve discrepancies promptly
• Act as the main contact for supplier payment queries

4. Month-End Closing & Reporting

• Prepare the AP ageing report and outstanding payables listing for each entity
• Record accruals and prepayments, and reconcile AP control accounts to the general ledger
• Process intercompany charges and recharges between Group entities
• Support bank reconciliations and the Finance Manager on month-end and year-end closing

5. Compliance & Audit Support

• Keep complete and organised AP records and supporting documents in line with IRAS record-keeping requirements
• Prepare AP schedules and supporting documents for GST filing and the annual audit
• Follow and help improve AP SOPs and internal controls
• Perform other finance duties as assigned by the Finance Manager

Requirements:

• Diploma or degree in Accounting, Finance or a related field
• At least 2 years of full-cycle Accounts Payable experience, preferably in F&B, hospitality or a multi-entity environment
• Proficient in Xero or a similar cloud accounting system, and in Excel / Google Sheets
• Working knowledge of Singapore GST requirements
• Strong attention to detail, well organised and able to meet payment deadlines
• Clear communicator, comfortable dealing with suppliers and outlet teams

Pay: RM1,900.00 - RM2,800.00 per month

Experience:

• Singapore based client: 2 years (Preferred)

Work Location: Remote