全职 HR & ADMIN ASSISTANT - SECURITY 工作, 薪水 up to MYR 2,500, Guan Chong Cocoa Manufacturer Johor 公司招聘中 - Ricebowl

• Candidate must possess at least a Diploma, Advanced Diploma, Higher/Graduate Diploma or Bachelor's Degree in Business Studies, Business Administration, Management, Human Resource Management or an equivalent qualification.

• Minimum 1 year of working experience in Human Resources, Administration or a related field.

• Basic knowledge and understanding of Malaysia's Employment Act 1955 and applicable Malaysian labour regulations.

• Good administrative, documentation and record-keeping skills.

• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.

• Good communication, coordination and interpersonal skills.

• Able to work independently, manage multiple tasks and meet deadlines.

• Detail-oriented, responsible and organised.

• Willing to work in Pasir Gudang, Johor.

1. General Administration & Office Support

• Provide general administrative support, including visitor pass issuance, access card and facial recognition registration.

• Handle incoming telephone calls and provide relevant information or direct enquiries to the appropriate personnel.

• Provide clerical and administrative assistance to the HRA Executive, including office housekeeping and other administrative tasks.

2. Security Administration & SOP Compliance

• Support the Security Section in ensuring security personnel comply with established procedures and work instructions.

• Maintain, organise and update Security Section SOP documents, forms and related records.

• Assist in maintaining security personnel's attendance, leave and performance-related records.

3. Uniform & Inventory Management

• Coordinate and monitor the distribution of company uniforms, including uniforms for security personnel.

• Maintain accurate uniform inventory and stock balance records.

4. Employee Records, Attendance & Overtime Administration

• Compile and update employee records, including leave and attendance information.

• Compile weekly attendance records and overtime schedules for security personnel and relevant subordinates for review and approval.

• Assist in verifying monthly overtime claims against attendance records.

• Ensure expenses, claims, SOCSO claims, panel clinic bills and payments receivable are properly recorded and updated.

5. HR, Orientation & Training Support

• Assist HR in coordinating new employee orientation, onboarding and training programmes.

• Maintain training records, including annual refresher training records for security personnel.

• Provide administrative support for disciplinary and performance-related matters as instructed by the Supervisor or HRA Executive.

6. Foreign Worker & Hostel Administration

• Assist in managing foreign workers' hostel facilities, including cleanliness, equipment and utility usage in accordance with company SOP GCCM-SCP-047.

• Maintain records of hostel cleanliness inspections and quarterly hostel equipment inspections.

• Assist with general administration and coordination of foreign worker-related matters.

7. Operational & Facilities Administration

• Assist in maintaining container and tanker safety records in accordance with SOP GCCM-SCP-015.

• Monitor mail and parcel transactions in accordance with SOP GCCM-SCP-021.

• Coordinate transportation arrangements and maintain relevant records in accordance with SOP GCCM-SCP-046.

• Assist in maintaining company vehicles in accordance with SOP GCCM-SCP-023.

8. Security Incident & Emergency Support

• Record and maintain security incident reports and Security Incident Notification Forms.

• Report suspicious activities or security concerns to the HRA Executive.

• Assist during emergency situations, including fire and medical emergencies, in accordance with established procedures.

9. Communication, Coordination & Reporting

• Liaise with relevant government departments and local authorities when required.

• Communicate instructions and information clearly and accurately to relevant parties, preferably through written communication where applicable.

• Clarify instructions with the immediate superior to avoid misunderstandings.

• Identify and resolve routine operational issues, escalating matters to the immediate superior when necessary.

• Maintain complete and accurate Security Section documentation.

• Assist in preparing and compiling the Security Section Monthly Report.

10. Other Responsibilities

• Perform other administrative and operational duties as assigned by the immediate superior from time to time.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Medical Insurance
• Dental Treatments
• Panel Clinics
• Career Development Path
• Corporate Social Responsibility Club
• Sport Recreation and Welfare Club
• Training Provided
• Overtime Pay
• Allowance Provided