jobs in Crossroad Solutions Sdn Bhd

全职 Document Controller 工作, 薪水 up to MYR 3,500, Crossroad Solutions Kelantan 公司招聘中 - Ricebowl

Document Controller

Crossroad Solutions Sdn Bhd

全职

Bukit Bunga, Kelantan

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工作地点

  • Bukit Bunga Kelantan Malaysia

职位描述

任职资格

  • Diploma or Bachelor’s Degree in Business Administration, Management, Information Management, or a related field. 
  • Minimum 1–2 years of experience in document control, administration, quality management, ISO, or a related role. 
  • Familiar with document control processes, document numbering, revision control and record management. 
  • Basic understanding of ISO management system requirements is an advantage. 
  • Proficient in Microsoft Office, particularly Word, Excel and Outlook. 
  • Good organisational and filing skills with strong attention to detail. 
  • Good written and verbal communication skills. 
  • Able to manage multiple documents, records and deadlines systematically. 
  • Able to work independently and coordinate effectively with different departments. 
  • High level of integrity and confidentiality when handling company documents and information.

岗位职责

 

  • Manage and maintain the company’s controlled documents and records in accordance with established document control procedures. 
  • Maintain the Master Document List and ensure all controlled documents are properly identified, version-controlled and up to date. 
  • Control the issuance, distribution, revision, retrieval and withdrawal of controlled documents. 
  • Maintain the Document Distribution Log, Change Request and Change Log Sheet. 
  • Ensure only the latest approved version of documents is available for use and obsolete versions are properly removed or identified. 
  • Coordinate with Heads of Departments (HODs) and document owners on document creation, review, amendment and approval. 
  • Check documents for proper document numbering, revision number, effective date, approval and formatting before controlled release. 
  • Maintain proper filing and storage of documents and records, including electronic and hardcopy documents where applicable. 
  • Ensure documents and records are readily retrievable and protected from unauthorised access, loss or unauthorised changes. 
  • Follow up with relevant departments for scheduled document reviews and updates. 
  • Maintain records of document changes and ensure amendments are traceable. 
  • Support internal and external audits by providing required documents, records and evidence. 
  • Assist in ensuring compliance with applicable ISO management system requirements and the company’s document control procedures. 
  • Ensure confidentiality and proper handling of company information in accordance with the company’s information security requirements. 
  • Perform other document control and administrative duties as assigned by management. 

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